FEATURE
UNLOCKING POTENTIAL Andy Smith, Director at KeyTracker, explores the role of key and asset management in site operations.
Achieving an efficiently run site requires a high level of organisation, a constant awareness of the location of important equipment and speedy access to all facilities. This becomes even more prevalent if you manage numerous sites at once. To aid this, key and asset management plays an important role.
Today’s modern key and asset management solutions provide facilities managers with layers of reassurance – not only that they’ll be able to locate keys and assets on demand, but that there’s a stringent level of security in place to ensure the safety of people using the premises, whilst reducing management culpability.
Here, we explore the different types of modern key and asset management solutions and the benefits they offer to support the daily operations of facilities managers.
Advancing key technologies There are still thousands of businesses who rely on outdated management systems to manage their keys, assets and other equipment, many of which are freely accessible to all employees within a team. Sometimes, this is as archaic a solution as an old peg board with keys hung up in an unlocked cabinet, or simply a drawer full of keys.
Put simply, this significantly increases the level of risk a business is exposed to. Should keys for dangerous
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equipment come into the wrong hands, for example, the health and safety of the employee, colleagues and other users on-site can be put at serious threat, or – in the most serious of cases – lead to claims of corporate manslaughter. This makes a traceable key management system a vital part of any facilities function.
Today, there are key management systems designed specifically to minimise the chances of this happening, with solutions that ensure only certain employees – such as those with a certain amount of experience or seniority – can access the keys for different assets.
Not only this, but the systems work to improve efficiencies on site, too, saving valuable time in locating keys in the first place. They can also ensure management records are kept instantly up to date, with details on exactly when keys have been used and by whom, vastly improving operations across the workplace.
An opportunity for change Entirely customisable, electronic key management systems offer a variety of different access tools including pin codes, fingerprints or swipe access, and incorporate static key management for buildings and estates teams.
The software embedded into the system can be programmed to dictate which keys people can withdraw,
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