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DOCUMENT MANAGEMENT | LABORATORY INFORMATICS GUIDE 2016


information becomes apparent. We need to have the solutions and tools that will deliver the information that the scientists or researchers need, without them having to go searching across multiple interfaces to find it.’ Biovia’s portfolio of solutions is designed


to cover knowledge, data, and document management throughout the entire scientific product life cycle. The firm’s solutions are based on the Biovia Foundation, which Jansen describes as an open, scientifically aware platform, or framework, for accessing, managing and analysing data, information, and documentation, and automating workflows integrating Biovia and third party systems. Four software product families are based on


the Biovia Foundation framework. ‘The Collaborative Science portfolio spans


applications that are used in the discovery and research space, including tools for modelling and simulation, tools for collaborative research, for substance registration, and for chem- and bioinformatics.’ Within this portfolio is the ScienceCloud platform, a cloud infrastructure that Biovia has developed as a dedicated information management workspace to support collaborative research and form a centralised knowledge and communication base for collaborative research with external partners or contract research organisations.


ENTERPRISE DOCUMENT MANAGEMENT ‘Our second collection of applications, which we call the Unified Laboratory Management portfolio, is focused on the integration of all laboratory functions and information/data output, spanning electronic laboratory notebook (ELN), laboratory information management system (LIMS), laboratory execution system


(LES), and resource management and planning,’ Jansen continued. These two product families sit alongside another two product suites that target regulated parts of the life cycle. Process Production Operation integrates process development, manufacturing and quality environments through Biovia Discoverant, a validation-ready system for accessing, aggregating, contextualising, analysing and reporting process and quality data. Biovia’s Quality and Regulatory Management capabilities are grounded in QUMAS, which Biovia acquired in December 2013. ‘This is a foundation for enterprise documentation management and enterprise quality management covering the entire life cycle of documentation for product and process through to post market.’ The overall goal is to create a suite of tools


to provide a document, data, and knowledge management framework that will speed knowledge access, understanding, utilisation and analysis, Jansen noted: ‘And with that level of capabilities, decision making becomes more informed, and ultimately, product development will be faster, more successful and less costly.’


TAILORED SEARCH AND RETRIEVAL Ultimately, information managers should be able to identify what each researcher or research group is interested in, and set up a tailored search and retrieval system that will deliver relevant documentation into that individual’s or group’s viewing area, automatically, Elsevier’s Hoctor suggested. ‘That breadth of information will almost inevitably include very different types of documentation, from company-generated word files or PDFs, to pharmacovigilance data, experimental protocols, analytical results, full or abstracted published papers, patent and licensing


information, and even full text RSS feeds. And it all has to happen in as near to real time as possible.’ To achieve those goals, Elsevier has positioned


its Quosa platform as a central station for searching and collecting information and documentation from multiple public and private sources, storing it in virtual libraries, and then parcelling it into individual’s workspaces. ‘Quosa can be tailored to a specific customer’s workflows, and configured for particular requirements, such as pharmacovigilance,


People want to retain ownership of their documentation, data, and knowledge


medical affairs, or general literature management. We can create collections of users with common topics and interests, and even tailor the system to the level of the individual user. In the scientific literature field, for example, Quosa supports searches of subscription services – including Ovid Medline, ScienceDirect, and PubMed – and allows users to find, store, view and share full- text scientific articles instantly through a secure, cloud-based environment, as well as alerting users when new documentation in their topic of interest has been published or becomes available.’


MORE THAN A FETCH TOOL Quosa can be also configured to combine publicly available documentation, such as scientific literature, with proprietary information sourced from partners and collaborators, as well as information and documentation generated across business, research and regulatory departments in house, Hoctor explained. ‘Quosa is thus far more than just a fetch tool. It’s about giving people the ability to trade information back and forth securely. The virtual library platform allows information managers to store, release and assign in any format, proprietary data and documentation, which can be mined and interrogated. That’s particularly important when you have multiple R&D groups, collaborators and service providers working on the same or similar projects across departments, geographies, and organisations.’ In a landmark deal signed in in 2012, Sanofi


As tools like E-WorkBook become increasingly intelligent, contextual data will be central to document and knowledge management


implemented Quosa’s literature management tools for automating the firm’s adverse-event monitoring activities. QUOSA was configured to effect the retrieval, storage, tagging and annotation of relevant case reports, and facilitate the establishment of a centralised repository of product-related scientific literature to support Sanofi’s Pharmacovigilance team. Building on


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