5 Include language in the lighting specifications that initial programming of
the lighting control system shall be done by the controls manufacturer or
factory authorized entity. The lighting controls manufacturer or factory
authorized entity shall allow a minimum of 2 site visits to setup controls.
6 Require pre-qualification of contractor offered substitution prior to bid
date. Require the contractor to submit on the manufacturer product he
intends to furnish within fourteen (14) days of the bid. State specifically
that failure to submit within the deadline constitutes a guarantee that only
the base specified product(s) will be supplied and that no other products,
whether listed as alternates or not, will be considered.
7 Agree with the owner/client and project team which specification technique
is most appropriate for the project, and include all documentation necessary
to assure proper bidding. Note: Refer to the “Specification Approaches”
section of this document for complete description of specification
formats.
E PARTICIPATE IN COST REVIEWS FOR THE LIGHTING PRODUCTS AND
EQUIPMENT, AND INFORM OWNER/CLIENT AND DECISION MAKERS OF ANY
INCONSISTENCIES BASED ON PRICING QUOTES ON FILE FOR THE PROJECT.
IV ACTIONS IN THE PROJECT’S BIDDING PHASE
A WHENEVER POSSIBLE, PARTICIPATE IN THE PROJECT’S PRE-BID MEETING TO
ANSWER QUESTIONS AND REINFORCE YOUR EXPECTATION FOR THE BIDDERS
SUBMITTALS.
GUIDELINES
FOR SPECIFICATION B PROVIDE COUNSEL TO THE DECISION-MAKER REGARDING LIGHTING RELATED
INTEGRITY
BID ISSUES.
BIDDING
C DISCUSS WITH THE OWNER/CLIENT OR PROJECT DECISION MAKER THAT
SUBSTITUTIONS OR FAILURE TO INCLUDE THE SPECIFIED LIGHTING PRODUCTS
AS PART OF THE BASE BID MAY INVALIDATE THE ENTIRE LIGHTING PRODUCT
BID AND EXCLUDE THE CONTRACTOR FROM FURTHER CONSIDERATION.
D REQUIRE COMPANIES THAT OFFER SUBSTITUTIONS TO PROVIDE A
MANUFACTURER PROJECT LIST AND HOW LONG THE MANUFACTURER HAS
MADE THE PRODUCT.
E SHOULD THE RESULTING CONSTRUCTION BIDS REQUIRE A REDUCTION IN
PROJECT SCOPE AND COST, BE IN A POSITION TO LEAD AND ADVISE ON THE
LIGHTING PORTION OF THIS EFFORT. DO NOT ALLOW THE CONTRACTOR TO
INFLUENCE DESIGN DECISIONS THROUGH ONLY A COST REDUCTION FOCUS.
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