check out within 24 hours of their last final exam, or by noon on Saturday, August 24, 2013, whichever comes first. Residents who are assigned for 2013 fall quarter housing will be required to transition to their fall assignment between noon, Saturday, August 24, and 5 p.m., Sunday, August 25, 2013. All summer quarter to fall quarter transitions must be completed by 5 p.m., Sunday, August 25, 2013.
CANCELLATION POLICY – The Department of Housing Services requires that students, or if under 18 a parent or legal guardian, electronically sign a housing agreement to secure a space on campus. By requiring students to do this, Housing Services can conclude that these students intend to live on campus and therefore a space should be reserved in their name. By submitting a housing agreement, students are stating that they have read and understand the policies and fees associated with canceling the housing agreement.
A resident must cancel his or her housing agreement in writing and meet with a Housing Services staff member, except in extenuating circumstances. The cancellation process will not be complete until the student completes the step-by-step instructions for checking out. See page 16 for more information on checking out. Full room charges will continue to accrue on a prorated basis until the resident successfully completes the checkout process, including the returning of all university-issued keys and the written acknowledgement of the cancellation by Housing Services.
Residents who cancel their housing agreement with two weeks or less remaining in fall or winter quarter or one month or less remaining in spring quarter will not receive partial credit for that quarter. All cancellation notifications must be made in writing to Housing Services. Most cancellations are subject to cancellation fees; the guidelines are as follows (see next column):
EVENT EVENT Fall Quarter Move-In Fall Quarter Move-Out December Intersession Winter Quarter Move-In Spring Quarter Move-Out Summer Quarter Move-In 10 Summer Quarter Move-Out DATE AND TIME DATE AND TIME Saturday, September 1, 2012 at 9 a.m.
24 hours after the resident’s last final exam or by noon on Wednesday, November 21, 2012, whichever comes first
Wednesday, November 21, 2012 through 5 p.m. on Friday, December 14, 2012 Friday, January 4, 2013 at 9 a.m.
24 hours after the resident’s last final exam or by noon on Saturday, June 15, 2013, whichever comes first
Monday, June 17, 2013 at 5 p.m. By noon on Saturday, August 24, 2013 GUIDE TO STUDENT HOUSING 2012-2013
NO CANCELLATION FEE for students who cancel while they are still on the housing wait list or for students who have not been confirmed for a space.
$1,000 CANCELLATION FEE for continuing students who cancel after being confirmed for housing and prior to the first day of occupancy. A $1,000 cancellation fee will also be assessed to any resident who cancels due to a withdrawal from the university after the start date of the housing agreement. This includes all residents who are academically dismissed from the university.
CANCELLATION FEE EQUAL TO 50 PERCENT of the housing charges for the remainder of the full length
of the agreement for all enrolled students who cancel –
after they have been confirmed for housing and have taken occupancy or after the start of their agreement. This includes all residents who are judicially removed from campus housing or dismissed from the university for judicial reasons.
Students who have been confirmed for housing or who have occupied a residential space are also subject to a prorated daily room charge of 100 percent until a written cancellation request has been received and the checkout process has been successfully completed, according to Housing Services’ procedures.
Cancellation fees are not affected by whether or not Housing Services is able to fill the residence space vacated by the resident. Each resident is responsible for all appropriate cancellation fees outlined in the terms and conditions of his or her housing agreement. The resident must cancel his or her housing agreement in writing and meet with a Housing Services staff member to follow the step-by- step instructions of the checkout process. All room and board charges will continue to accrue until the student has
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