Energy Management


By


coordinating


zones. This clustering allows entire sections


specific of


a


and temperature controls reduced or turned off entirely.


Accurate, real-time occupancy data is the cornerstone of a modern space efficiency strategy. By deploying sensors that detect motion, heat or presence, an FM team can gain granular visibility into how each area of a building is used throughout the day.


This data feeds into analytics platforms that reveal trends in space usage, identifying underused areas, peak hours and changing occupancy patterns. These insights empower teams to reconfigure layouts, adjust cleaning schedules, or consolidate operations to fewer floors or zones, enabling energy systems to be shut down in unused areas.


hybrid days or in


work


schedules and implementing AI-powered desk booking tools, FM teams can cluster occupancy on


specific


dormant on low-occupancy days, enabling lighting,


building to remain ventilation,


to be


In this way, space efficiency offers a powerful, data-driven lever for achieving enhanced energy management without sacrificing performance or comfort. With the right mix of technology, insight and cross-departmental collaboration, organisations can turn underutilised spaces into opportunities to cut costs, reduce emissions, and pave the way for a greener future.


Additionally, transparent reporting through dashboards helps track progress and build organisational commitment to ongoing improvement.


With accurate space utilisation data, organisations can also make informed decisions about their space consolidation and portfolio optimisation. If certain buildings or floors consistently operate below capacity, they may no longer be necessary. Downsizing, subleasing or repurposing these spaces can significantly reduce both direct and indirect energy use.


While technology is essential in enabling space-efficient, energy- smart operations, cultural alignment and effective change management are just as critical to success. Facilities leaders must proactively engage stakeholders


across departments


to ensure widespread adoption and strategic alignment. This involves educating employees about the impact of space usage on energy consumption and sustainability, encouraging the use of hybrid scheduling tools, and collaborating closely with IT, HR and sustainability teams to centralise policies and facilitate data sharing.


Integrating occupancy data with building automation systems (BAS) unlocks the ability to dynamically adjust energy settings in real time. For instance, if a floor is unoccupied for the afternoon, the HVAC system can reduce airflow or switch to an energy- saving mode, and lights can automatically dim or turn off entirely.


Advanced systems can now use predictive analytics and machine learning to anticipate usage patterns and optimise performance proactively. When supply is matched with demand in this way, buildings not only save energy, but also extend the lifespan of their systems through reduced strain.


At the same time, the hybrid work revolution has transformed the way offices function. Instead of assigning permanent desks, companies are moving toward flexible seating and desk-sharing models. This transition, while beneficial for employees and real estate costs, also offers hidden gains in energy efficiency.


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