EVENTS – Step-by-step raffle


Does your raffle need a licence? Will your raffle be run wholly alongside a PTA event with tickets only sold at the event location and on the day? YES


YOU CAN RUN AN INCIDENTAL LOTTERY


WHICH DOES NOT REQUIRE ANY PERMISSIONS OR LICENCES


You must ensure that all ticket sales take place during the event. However, the draw may take place after the event.


gamblingcommission.gov. uk/public-and-players/ guide/page/how-to-run-a- fundraiser-with-lotteries- or-raffles-at-events


NO


Will the tickets only be sold on the society premises (ie, on school grounds)? YES


Do you intend to promote the raffle in any way outside the school premises (ie, flyers in bags, online, mentions on posters for the event)?


YES NO YOU CAN RUN A


PRIVATE SOCIETY LOTTERY WITH NO PERMISSIONS OR LICENCES


Online raffles


Any lottery other than that run under a Gambling Commission


licence or Local Authority permit is unlawful if tickets are sold online (and in the case of private lotteries, advertised online).


gamblingcommission.gov.uk/ public-and-players/guide/page/ fundraising-and-lotteries-on- social-media


A challenge for PTAs to run because there can be no promotion outside of the physical premises of the society and tickets can only be sold to members or guests on the premises. In the case of a PTA, this would be the school.


gamblingcommission.gov. uk/public-and-players/ guide/page/how-to-run-a- lottery-with-people-youre- in-a-club-with


Will the prize money exceed £25,000? NO


NO


YOU MUST REGISTER WITH YOUR LOCAL AUTHORITY AS A


SMALL SOCIETY LOTTERY


There is a proceeds limit of £20,000 per individual draw and £250,000 aggregate for all draws in a calendar year for small society lotteries. If either the proceeds or prize limit is breached, then a large society lottery licence is needed.


gamblingcommission.gov. uk/public-and-players/ guide/page/licences-for- small-society-lotteries


Find your local authority at gov.uk/find-local-council


YES


YOU REQUIRE A LARGE SOCIETY LOTTERY LICENCE


FROM THE GAMBLING COMMISSION


gamblingcommission.gov. uk/licensees-and- businesses/guide/ promoting-society-and- local-authority-lotteries


DOWNLOAD a PDF of this


flowchart from pta.co.uk


On the day Hold the draw and distribute the prizes directly or contact


the winners to arrange collection.


Afterwards Announce your profits to the school community. Seek


feedback and discuss it at the next PTA meeting.


No later than three months after the draw Send a signed returns form


showing financial information to the Licensing Authority.


l LICENCE: Don’t try to bypass the licensing laws. Registering with your local authority is relatively easy, and a fine won’t help your PTA’s cause.


l PRIZES: Keep pursuing options even late in the process and promote any significant additions.


l PROMOTION: Use school channels as well as PTA social media and class rep WhatsApp groups.


l TICKETS: If you send tickets home via children – clearly addressed to parents or guardians, so as not to fall foul of licensing regulations – make sure parents know more are available.


l PAYMENTS: accept cash and cards if you’re selling tickets at the school or an event.


l ALTERNATIVES: taking your raffle online can increase sales, make things easier and potentially more profitable. Another option is to run a text raffle where supporters buy tickets by texting a keyword chosen by the PTA. Lauren Crawford, at Grand Avenue Primary School says: ‘We use DONATE for our text raffles. It’s easy to set up, and easy for people to enter, as all they have to do is text a word from their mobile to a five-digit number.’


pta.co.uk SPRING 2023 49


WORDS: DANIEL ETHERINGTON; FLOW CHART: ROZ SMITH IMAGE: HANNA SIAMASHKA/ISTOCKPHOTO.COM


Page 1  |  Page 2  |  Page 3  |  Page 4  |  Page 5  |  Page 6  |  Page 7  |  Page 8  |  Page 9  |  Page 10  |  Page 11  |  Page 12  |  Page 13  |  Page 14  |  Page 15  |  Page 16  |  Page 17  |  Page 18  |  Page 19  |  Page 20  |  Page 21  |  Page 22  |  Page 23  |  Page 24  |  Page 25  |  Page 26  |  Page 27  |  Page 28  |  Page 29  |  Page 30  |  Page 31  |  Page 32  |  Page 33  |  Page 34  |  Page 35  |  Page 36  |  Page 37  |  Page 38  |  Page 39  |  Page 40  |  Page 41  |  Page 42  |  Page 43  |  Page 44  |  Page 45  |  Page 46  |  Page 47  |  Page 48  |  Page 49  |  Page 50  |  Page 51  |  Page 52  |  Page 53  |  Page 54  |  Page 55  |  Page 56  |  Page 57  |  Page 58  |  Page 59  |  Page 60