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IMAGES: CVEIV/GLEB KOSARENKO/ISTOCKPHOTO.COM


your email inbox. He encourages getting your inbox to zero, because keeping it there is then easier. He proposes creating three areas:


CPD CORNER


Overwhelmed by competing demands on your time? Helen Burge shares her tips on how to speed through your to-do list without distraction


Stealing back time


Stop, thief! School business professionals want to be seen as approachable. We have a wide and varied impact across the school so people gravitate towards us to solve problems and provide reassurance and perspective. But we need to balance this role with our own productivity. We need to identify and manage the ‘time thieves’ – those individuals who consume a lot of our time and prevent us from adding value or achieving anything productive. I know of a colleague who puts her


own coat and bags on the spare chair in her offi ce to prevent her ‘time thieves’ from getting comfy and sitting down for a long chat. She is setting a clear physical boundary, without sticking a ‘do not disturb’ note on her door!


Zero tolerance Many people cite email as a constant area of concern: their inbox feels like information overload and a distraction from the work they want and need to do. Graham Allcott’s book How to be a Productivity Ninja has a great chapter on managing


24 SPRING 2021 FundEd


‘processing folders’, where live work sits, a ‘reference library’, where old emails that are still required are archived, and a ‘main inbox space’, where new emails land. Allcot believes this process can


be completed in two ruthless hours, and suggests following this four- stage approach:


■ Set up – create processing and reference folders ■ Hacking – bulk fi ling and bulk deleting, based on the email sender, subject and date ■ Processing – dealing with the


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