everything curriculum | September 2019


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If you need any advice or support on using the cloud, ICT managed services, connectivity or ICT hardware and software, you can get in touch with the YPO team on itservices@ypo.co.uk or call 01924 834 895


Here are some top tips to ensure your data is safe:


• Use secure VPN access if accessing systems at home. A secure VPN allows all staff to access files, edit and save outside of school whist ensuring it is safe.


• Do you use an external hard drive? If so, make sure it is password protected and stored safely in and out of school.


• Manage any third party providers who have access to your data. Do you allow third party suppliers onto your network? Have you checked these providers? If you stop their service do you remove their access?


• Don’t allow USB sticks in school, for teachers or pupils – if children need to produce electronic homework ask them to email in. Passing USB sticks around devices outside of your security is an easy way to pass a computer virus. Don’t risk it.


• Ensure you have a Web Application Firewall (WAF)/ smooth wall for security. Make sure it is up to date and working.


• Check your internet connection is safe – do your due diligence on your provider.


• Don’t open any emails which look suspicious, 95% of all phishing attacks happen by trojans attached to emails. Delete it and delete out of your trash/ junk folder and do not open any attachments.


• If your security provider offers email filtering, take it and install, this should stop any suspicious emails making their way into your inbox.


• Are you storing data in the cloud? With the new push from the DfE on education to “move to the cloud”, it’s definitely a move towards securer and cheaper data storage. There isn’t actually such a thing as the cloud, you are basically storing your data in someone else’s server. Ensure you use a reputable cloud provider; who takes all the required steps to protect your data.


• Who provides, hosts or manages your school website? Have you a SSL certificate on your website to protect it? Who has access to it? This is a window into all your data storage if hacked.


• Do you have a networked MFD/ printer? Did you know that a malicious attack can come through a networked device and make its way to your server and secured data? Ensure your MFD provider has security built into their solution or via your internet network.


• Passwords must be strong, never reused and never shared. Don’t write them down, don’t auto save into your computer – remember them.


• Use two factor authentication where possible, text and photos if available.


• Lock your computers when you leave them. Pressing the Windows key and L locks your computer quickly.


• Be careful what information is shared on social media, an innocent comment or photo can provide information to potential hackers.


• Run vulnerability scanning daily. 45 new vulnerabilities are found every day!


A handy cyber essentials guide to help you ensure you are doing everything you can, can be viewed at cyberessentials.ncsc.gov.uk/ advice/


Stay data safe! 09


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