• A Privacy Policy or Notice should be used to explain how data is handled at your training centre. It should be referred to wherever personal data is collected so students can reference what will happen to the information they provide.


Further advice on the General Data Protection Regulations is available on the Information Commissioner’s Office website.


Data shared between the RYA and RTCs


Recognised Training Centres (RTCs) are required to share certain data with the RYA and the RYA to share certain data with the RTC. In the case of such shared data, both the RTC and the RYA will be Data Controllers.


Data should only be shared in line with the requirements in these RGNs. Particular attention is drawn to the items in Related Pages. The data will be retained by the RYA in line with the RYA’s Privacy Notice.


Data shared by the RYA with RTCs will only be used for the stated purpose, for example lists of instructors available for work should not be retained for longer than is needed to engage an instructor for that job.


Both the RYA and RTC will individually be data controllers for the data they hold on students of an RTC and will be independently responsible for:


• The robustness of their data systems; • Their own data breaches and informing the other party about data breaches; • Respecting the rights of the data subject.


Issued 12/07/2023. Information correct at time of publication. 64


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