CAFM/I T
Sponsored by 3i Studio Ltd SELECTING THE BEST CAFM
Investing in a new CAFM solution or module is a big decision, so following a few simple steps will help you choose the best estates and facilities management software for you, says 3i Studio.
Good CAFM software has come into its own over recent months; enabling estates and facilities departments to run amazingly, despite the increase in demand and pressure. It has helped managers and teams alike do their jobs efficiently and more easily; even when working remotely.
Whether you need to make your first steps into estates and facilities management software, or your existing CAFM is no- longer supporting you the way you need it to, there are some key steps that will help ensure you choose the best solution for you, your team, and your contractors.
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Does it have the right tools and reporting? Ensure your new solution contains all the features you need
to improve workflow and communication, as well as giving you the right reporting and tracking tools to enable you make informed decisions and reduce costs.
2
Can you test-drive the new CAFM? Having access to a demo system before deciding if a CAFM
solution can do what you need it to do is vital. You need your new provider to be transparent and prepared to make this investment so you can be confident not only in their solution, but that they will also provide the ongoing support you need.
“Ensure your new solution contains all the features you need to improve workflow and communication.”
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Do they continually develop their solutions? Estates and facilities requirements are continually
evolving, so choose a solution that will be developed and fully supported to ensure it will meet your future needs as well.
Can you use your new CAFM remotely? Ensure you can access your solution remotely using your
existing laptops, smart phones, and internet. Gone are the days where you need to buy new hardware for you, your team, or your contractors to log-in wherever they are.
Can they guarantee your start date? Establish the set-up time; three to six weeks from sign-off
is typical and should enable your provider time to not just set up your CAFM and train your team, but for you to also test and tweak your solution before it goes live.
Do they meet Government security requirements?
A secure system that enables you to control who has access to what information is paramount. Check that your CAFM solution meets important security requirements, such as Cyber Essentials, and that your data will be securely hosted for you within the UK.
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Will they help you get up and running? Moving your data in from your old property management
solution, or from spreadsheets and even hard copy, can take time and skill, so ensure that your CAFM provider will help you with this and swiftly get you and your team up and running with access to both your current and historic data.
Who should be part of the decision? Involving the people who will be using your CAFM solution
in the specification and selection will ensure they get the functionality they genuinely need, as well as giving them a solution that they can work with and enjoy using.
Are upgrades free? Your upgrade should be included in your support fees,
and not require you to pay for new licences to benefit from upgrades and developments.
10
What is their pedigree? You need to be confident that your new CAFM provider
is experienced within your sector, as well as being stable enough to continue supporting you in the future too.
For further advice… Whether you simply need some advice, would like to see a demo, or to test drive some CAFM software yourself, 3i Studio will be happy to help, so do get in touch.
Call: 0345 675 5051 Email:
sales@3istudio.com Take a look:
www.3istudio.com
Tomorrow’s FM Yearbook 2022/23
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