CHAMBER PROFILE


‘If you do not


know what data you hold, you cannot expect


to comply with the GDPR’


Helping you to communicate effectively in business…


- high-quality translations, interpreting and tuition in all of the major European and International languages.


- more than 25 years’ experience of the language industry - specialised, personal service. - over 1500 professional linguists, working into their native tongue.


- translation of all subjects including legal, commercial, technical & marine.


- all common formats including websites & software. - proofreading, editing and localisation. - voice-overs and subtitling. - interpreting including telephone, face-to-face and conference.


- language training, foreign languages & ESOL, with tailor-made courses for all ages and all levels.


nTranslation nInterpreting nLanguage Training


I would recommend recording: • Whose personal data you hold • Where you are holding that data • What you are doing with it • When you will be deleting it • Why you were holding it.


This will give you a firm platform for complying with the remainder of the regulations. You can then delete anything you do not require and use your audit as the basis for drafting your Privacy Notice and other documentation. If your organisation employs 250 or more employees you are under a further and express obligation to “document processing activities”.


TIP 4: The easy wins Get cracking with the following, none of which are as time consuming as your data audit, albeit, and at the risk of straying into a sales pitch, you


may wish to seek legal advice for; • Work out if you need, and then appoint if necessary, a Data Protection Officer.


• Update your Privacy Notices, Data Protection Policies and review your arrangements (to include contracts) with any processors (third parties who process personal data such as external payroll, IT, HR etc).


TIP 5: Review how you seek and record consent You will need to review your existing consents to ensure they meet with the new requirements. Consent will need to be freely given. Pre-ticked opt-ins are banned,


consent must be specific, documented and the individual must be informed of their right to withdraw it. In practice, it is going to be far more difficult to rely upon consent, and the best advice is to try and rely on one of the other five lawful bases first. If consent is your only option, then ensure you are familiar with the new requirements.


TIP 6: Don’t panic Yes it sounds like a lot to do, and on the one hand, it is. However, you still have over two months to ensure that your business complies with the new rules. Implementing my tip will go a long way and, if you get really desperate, you can always phone someone like us to help you.


Wolferstans will be running free breakfast seminar/discussion forums on ensuring your business is ready for GDPR on 22 March and 25 April 2018 Places will be limited so if you require further information or wish to register please contact Sharon Roberts at sroberts@wolferstans.com


March/April 2018 Chamber Profile 19


W: www.atlanticlanguages.co.uk E: info@atlanticlanguages.co.uk T: 01752 262728


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