Dates, Rules and Requirements (Continued)
will designate the official slate name and any acronym, a list of candidates seeking the nomination for President, Secretary/Treasurer, Vice-President, Regional Coordinator, Trustee and Executive Board. A slate name may not include the word, “independent.” This form must be signed by a representative of the slate organization. It is not necessary for a slate to designate an individual for each position. The “Notice of Slate Acceptance” will include the endorsee’s name, MEMBER IDENTIFICATION NUMBER (MIN), office sought, signature and date. The original form (not faxed) must be received by the Elections Committee for each slate-designated candidate. The “Candidate Directory and Information Sheet – The Committee strongly recommends that this form, although totally voluntary, be submitted as soon as possible to the Committee at PEF headquarters. This form will give individuals the opportunity to have information about themselves and their candidacy presented in the 2015 Candidate Directory, which will be mailed to all members prior to balloting at PEF’s expense. This Directory will present candidate information only in contested races and will also list the automatically elected candidates. This form will also ensure that the Elections Committee has the potential candidate’s name as it should appear on the ballot, his/her current mailing address (for sending petition receipts and certification notices) and telephone numbers (should questions or problems arise). In absence of a “Candidate Directory and Information Sheet,” a candidate’s name will appear on all election material and ballots as received by PEF on payroll reports. Monday, March 9, 2015 – Slates are encouraged to submit their submission and acceptance forms by this date. The Elections Committee will be at PEF Headquarters to review all forms for completeness and to immediately notify the slate representative of any missing information. The Committee will also be available to answer any questions. Monday, March 16, 2015 – DEADLINE for the following original forms which must be received (not faxed) by the Elections Committee at PEF HEADQUARTERS, no later than 5:00 PM: “Notice of Slate Submission” “Notice of Slate Acceptance”
Slates will be certified by the Elections Committee upon receipt of these forms. Petitions received with an unauthorized slate designation will be deemed invalid. Under no circumstances will additions, deletions or any other changes to a slate be allowed after this date. If these forms are not received by this date, an individual must run as an independent candidate. Monday, March 30, 2015 – The following forms will be available at all PEF Offices at 9:00 AM: “Slate Nominating Petition”
“Individual Nominating Petition”
Slate Nominating Petitions will be preprinted with a listing of each slate’s endorsements for statewide office, trustee and regional coordinator.
Order of candidates will be determined by “Notice of Slate Submission” form. Any alteration of the official slate of candidates by addition, deletion or any other change on the “Slate Nominating Petition,” will render the entire petition invalid. Pursuant to the PEF Constitution, individuals or slates must obtain the signatures of at least ten percent (10%) of the appropriate constituency on official nominating petitions only, in order to appear on the ballot. A complete list of the number of signatures required for each office and Executive Board seat is included in these Election and Campaign Rules. The Elections Committee recommends that nominating petitions be submitted throughout the nominating period. It is the candidate’s responsibility to make sure that nominating petitions are submitted timely to the regional office or the central office. Such petitions in all 12 locations shall be electronically date and time stamped. In all regional offices, these stamped, time-dated petitions shall be secured in a locked- box device. At headquarters, an Election Committee person will be present with the staff assigned as petitions are filed. At a set time each day in the regional offices, the contents of the locked box will be overnighted with the receipt to the Election Committee at the central office. All persons submitting nominating petitions will be given (or mailed) a receipt showing the date, time and sequence numbers of the petitions received. Copies of petitions will be available for review ONLY by prior appointment with the Elections Committee. Any regular member can look at any copy of any petition with due notice to the Elections Committee. No electronic recording devices will be permitted when viewing petitions. No petitions will be available for review after Friday, May 15, 2015.
Tuesday, April 28, 2015 – DEADLINE for the following forms which must be received at the REGIONALOFFICES or by the Elections Committee at PEF HEADQUARTERS no later than 5:00 PM: “Slate Nominating Petition” “Individual Nominating Petition”
“Candidate Directory and Information Sheet”
Wednesday, April 28, 2015, to ThursdayMay 14, 2015 – All petitions will be verified and valid signatures tabulated by an independent outside entity chosen by the Elections Committee, the Elections Committee will then certify the signature tally and the validity of each nomination. Copies of petitions will be available for review only by prior appointment with the Elections Committee. Any regular member can look at any copy of any petition with due notice to the Elections Committee. No electronic recording devices will be permitted when viewing petitions. No petitions will be available for review after Friday, May 15, 2015. Letters will be sent to all individuals for whom nominating petitions were submitted, notifying them whether or not they have been certified as candidates to appear on the ballot. Slate representatives also will be notified.
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All certified candidates will receive information on obtaining constituency mailing labels to send out their literature. Labels for election purposes may be purchased only by certified candidates, by contacting the election committee. Priority for processing label requests will be given to those in contested elections. Candidates are solely responsible for the content of this material.
LABEL TYPE The types of labels available to all certified candidates are as follows: For individual candidates: Peel and Stick For mailing houses: Data will only be sent to those mail houses that sign a confidentiality agreement with PEF.
LABEL COST All labels must be paid for before they are generated. Mailing of labels to certified candidates is by first class. Overnight/express mailing is by prior request and payment only. 0 to 1,000 – $ 25.00 1,001 to 3,000 – $ 50.00 3,001 to 10,000 – $ 75.00 10,001 to 20,000 – $100.00 20,001 to 55,000 – $180.00 For additional information, please refer to the Mailing Label Request Form For Certified Candidates.A list of certified candidates for all positions will be published in the “2015 PEF Elections Candidate Directory” as an insert to The Communicator in a statewide mailing prior to the start of the balloting. Friday, May 15, 2015 – Ballot positions will be determined by draw at 12:00 noon at PEF Headquarters. These positions will be maintained through any runoff elections. Candidates and slate representatives are welcome to attend at their own expense.
X. Election Procedures The PEF Elections Committee will submit lists of certified candidates and eligible voters to the American Arbitration Association (AAA). Balloting will be conducted by AAA based on these lists, using a double envelope system to ensure a secret ballot. Unless otherwise specified in these rules, recommendations of AAA shall prevail. In all cases, if a membership card is received at PEF headquarters from any person in a bargaining unit represented by PEF by Tuesday, April 28, 2015, he/she may vote in this election. Members may receive up to two ballots for the 2015 Regular Elections – one listing Statewide Officers, Trustees and their appropriate Regional Coordinator candidates; the other will list their appropriate candidates for Executive Board. No candidate’s professional title will appear on the ballot (i.e. PhD, M.D., etc.). No candidate’s name will appear on any ballot in an uncontested election. In all instances, candidates will be listed by office, in the order drawn on Friday, May 15, 2015. Slate voting will be allowed only for statewide Officers, Trustees and Regional Coordinators. Boxes will appear next to each candidate’s name to accommodate individual voting. If you vote for a complete slate, no other mark will count. If a
PEF Information Line: 1-800-553-2445
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