2015 ELECTION RULES Dates, Rules, Requirements


I Positions to be Filled Officers: Total of 17 President (1) elected statewide Secretary-Treasurer (1) elected statewide Vice Presidents (3) each elected statewide Regional Coordinators (12) elected by PEF region


Trustees: (3) each elected statewide Executive Board of Representatives: Total of 112 each elected by individual constituencies within departments or other organizations: Ag & Markets – 1 seat statewide Audit & Control – 3 seats Banking/Insurance DFS – 2 seats statewide Civil Service – 1 seat statewide Corrections – 9 seats Dept. of Family Assistance – 6 seats Economic Development – 1 seat statewide Education – 4 seats EnCon – 3 seats Executive – 11 seats Health – 7 seats HESC – 1 seat Labor – 5 seats Law – 1 seat statewide Mental Hygiene – 23 seats Motor Vehicles – 1 seat statewide Public Service – 1 seat statewide State – 1 seat statewide State Insurance Fund – 4 seats SUNY – 8 seats Tax & Finance – 6 seats Transportation – 8 seats Workers’ Compensation Board – 1 Not-for-profit charitable organizations and for profit organizations – 1 seat statewide Political subdivisions of the State of New York – 1 seat statewide Public benefit corporations of the State of New York – 2 seats statewide Apportionment is determined based on payroll information available from the second payroll record transmitted in August containing members on payroll for the previous 90 days, prior to the convention when apportionment is determined.


II. Term of Office Pursuant to the PEF Constitution, the term of office for all Officers, Regional Coordinators, Trustees and Executive Board Representatives is three (3) years.


III. Election Period The election period begins Monday, March 2, 2015, and ends Tuesday, June 23, 2015


IV. Candidate Eligibility Requirements 1. Candidates for Officer and Trustee positions must have been active members of PEF, as defined in Article VI.B. of the Constitution, since April 28, 2013. Candidates for Executive Board must have been regular members as of October 28, 2014 as defined in Article VII, B. 1 of the Constitution. Members may request information from PEF


headquarters regarding the length of their membership in the Union.


2. A person may seek the nomination for only one office or position.


V. Definitions 1. A certified candidate is any member who meets the eligibility requirements for the position he/she is seeking; who fulfills the requirements for nomination; and who is certified by the PEF Elections Committee.


2. A slate is a fixed list of a group of candidates seeking office under the endorsement of any organization, caucus, or other group of PEF members.


3. A majority is established at that point which exceeds fifty (50) percent of the valid ballots cast.


4. Received means in hand, not mailed or post- marked.


5. Regular membership shall be open to any person employed by the State of New York in the Professional, Scientific, and Technical Unit, and additionally those in comparable titles employed by New York State Public Authorities, New York State Benefit Corporations, Political Subdivisions of the State of New York, and not-for-profit/ charitable and for-profit organizations which provide services to New York State citizens by virtue of direct or indirect contractor relationships with NYS, its Public Authorities, Public Benefit Corporations and/or Political Subdivisions, including those laid off, on paid leave or unpaid leave, or any duly elected officer of PEF.


6. An active member shall be a regular member who has performed paid services during the preceding two years, plus one day, in a job title represented by PEF, or a duly elected Officer or Trustee of PEF.


VI. Mailing of Campaign Literature 1. All payments must be received at time of request. 2 a. PEF will honor any reasonable request by a potential candidate or slate to mail campaign literature to members at the potential candidate’s or slate’s expense. These requests will be honored from Friday, March 6, 2015, to Tuesday, April 28, 2015, in the order received. The campaign literature must be provided to the Election Committee in sealed, stamped (postage paid) envelopes which are ready for mailing. Each potential candidate or slate must check with postal officials to determine the proper postage.


b. Potential candidates or slates must pay for each mailing to cover the cost of address labels. Arrangements will be made for PEF to put address labels on the envelopes containing campaign literature at a rate of $14.00 per hour. Potential candidates should contact the Election Committee at 1-800-342- 4306 Ext. 337 to arrange a mailing.


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VII. Elections Committee The President shall appoint, and the Executive Board shall approve, a minimum of nine (9) and a maximum of twelve (12) PEF members who are not seeking an office or position in this election to serve as the PEF Elections Committee. This Committee will fulfill the duties and responsibilities outlined in these Regular Election and Campaign Rules and the Regular Election Committee Guidelines. A quorum shall consist of a minimum of five committee members.


VIII. Campaign Rules 1. The conduct of PEF elections shall be consistent with the standards for such elections developed under the Labor Management Reporting and Disclosure Act (LMRDA). NOTE: PEF elections are governed by the requirements of the LMRDA and PEF’s internal rules on elections. These requirements may be found at http://www.dol.gov/olms/regs/compliance/elecoffi cer/elecofficer.htm.


2. Nominating signatures may not be solicited for an individual for more than one office or position.


3. Pursuant to Article IX. B. 1. of the PEF Constitution, individuals or slates must obtain the signatures of at least ten percent (10%) of the appropriate constituency on official nominating petitions only, in order to appear on the ballot. A membership list with addresses will be available for review (no photocopies) twice within 30 days prior to the election period. No member is entitled to receive a copy of the list. The membership list will be available for review by appointment only at PEF Headquarters or PEF Regional Offices between 9:00 am - 5:00 pm, Monday through Friday. If you wish to view a list contact the Election Committee at 1-800-342-4306, ext. 337.


4. Slate nominating petitions may be circulated only for Officers (President, Secretary/Treasurer, Vice Presidents and Regional Coordinators) and Trustees.


5. The official slate may not be altered on the slate nominating petition. Any additions, deletions or changes to the slate on the nominating petition will render the entire petition void.


6. Slate Candidates a. Potential candidates for Officer or Trustee may circulate both slate and individual nominating petitions. Any individual nominating petition must indicate the slate endorsement, or the petition will be invalidated.


b. Potential candidates for the Executive Board must circulate individual nominating petitions which must indicate the slate affiliation, or the petition will be invalidated. This slate endorsement [affiliation] will also be designated on the ballot.


7. Independent Candidates. All potential candidates for Officer, Trustee or Executive Board Representative, running as independents,


PEF Information Line: 1-800-553-2445


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