DATA & DOCUMENT MANAGEMENT


PROTECT YOUR PAPER TRAIL Businesses are becoming increasingly concerned about data security, and


rightfully so; the estimated annual cost of fraud in the UK is £193 billion, with business fraud accounting for around £144 billion of that, Lucy Shipley, Group Company Director at Shredall and SDS advises on how to prevent this.


Any confidential information should be handled with due care, and it’s the law the dispose of it properly under the Data Protection Act (1998). Failure to do so can lead to significant penalties - up to £500,000 for the most serious breaches.


The good news is that there are a number of simple measures you can take to reduce your business’s chance of becoming another statistic. Here are some of them, and the benefits they bring:


36 | TOMORROW’S FM


STORE IMPORTANT PAPERWORK IN


ONE PLACE ‘Clear space clear mind’ as the famous saying goes. But it’s not just that - you’re far more likely to lose important documents if your workspace is cluttered, putting it at risk of falling into the wrong hands. Investing in some lockable filing cabinets is a good way to get your paperwork in order and will save time


down the line. Items that should be kept in a secure and private place include: Invoices, customer receipts, business financials, insurance policies, contracts and anything containing PINs or passwords.


DON’T THROW IT


IN THE BIN Ensuring legislative compliance is a huge part of any Facilities Manager’s job, as is the management of waste


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