DATA & DOCUMENT MANAGEMENT
ARE YOU CONFIDENT IN YOUR CONFIDENTIALITY?
Document and data handling is something all companies have to manage, but
when does content become confidential and disposal become a potential risk to your company? Neales Waste Management discuss the importance of efficient document destruction.
Innovation drives businesses. Often we are told that to become a market leader, as a company you have to create new innovative products, ideas, processes, services and all the rest of it. If you get stuck in a certain way of functioning as a business, how will you ever improve. Information and technology has become a big part of innovation in all businesses over the years. Is it possible to imagine a life where you don’t receive countless e-mails a day at work or not having the whole World Wide Web at your fingertips, probably not?
Through the process of developing technology, our lives have become increasingly public. Personal information is essentially everywhere; full names, religion, employers, education, phone number, email and home addresses. The increase in data that is collected,
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whether that is regarding a business or personal information, has led to concerns around safety. Have we sold our soul to technology?
“OFFICES OFTEN HAVE A SMALL SHREDDER FOR EMPLOYEES TO
USE AS AND WHEN, WHICH CAN BECOME TEDIOUS AND TIME CONSUMING.”
DATA PROTECTION ACT The 1998 Data Protection Act
(DPA) ensures that information is stored, archived and disposed of appropriately, protecting confidential information. It is something every
company should have in place and take seriously. However, a staggering 80% of businesses are unaware of their obligations under the DPA. Data can be handled in many ways, often taking the form of excel spreadsheets, but a lot of information is still stored in physical documents. From filing systems and printed e-mails to scrap pieces of paper with client’s passwords on, we surround ourselves with confidential information and have a responsibility to follow the right process.
LEGAL CONSEQUENCES When a company breaches the DPA
the Information Commissioner’s Office are in charge of creating order. If companies consciously choose to breach the DPA it can lead to large monetary fines of up to £500,000 with possible prison sentences. Whereas in less serious cases companies
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