DATA & DOCUMENT MANAGEMENT
can be handed enforcement notices where they are required to take specific steps in order to comply with the law, to avoid further action.
REPUTATIONAL DAMAGE A company’s brand is a vital element
to a business. Consumers and clients like quality products and services, good value for money and a company with an appealing personality, someone they can trust. Data leaks can cause irreparable damage to your company and lose businesses a lot of money, for something that is very easy to avoid in a lot of cases.
DIFFERENT AVENUES Different businesses go down
different avenues to protect or dispose of their data. In terms of physical documents, offices often have a small shredder, which employees have to use as and when. Although this may work fine for some companies it can become a tedious and time consuming task for businesses with higher volumes of confidential documents. Some companies tend to store large volumes of confidential information and then when it builds up to a certain level, call a company to come in and do one big shred. This can be effective to a certain extent, but requires large areas of space for storage. Documents could also be collected on a regular basis
www.tomorrowsfm.com
and taken away to be disposed of, normally by a third party of the waste company. This method creates questions around where the documents are actually being handled and taken too.
“IF COMPANIES
CONSCIOUSLY BREACH THE DPA IT CAN LEAD TO LARGE MONETARY FINES OF UP TO £500,000.”
One of the more effective solutions is mobile confidential shredding, which provides businesses with shredding that takes place on-site for maximum security. This requires an on-site collector either in the form of a lockable 240 litre wheelie bin with a slot on the top, or a custom designed unit in the style of current office furniture. These containers are then collected on a scheduled basis to be shredded on-site.
Privacy is still important, especially in business. Processes do need to be put in place to protect information and ensure they don’t get into the wrong hands. This is an opportunity for companies to step up and ensure their assets are protected.
www.neales-waste.co.uk TOMORROW’S FM | 33
CASE STUDY: ACCROL PAPERS
USING NEALES WASTE MANAGEMENT SERVICES
Services used: Confidential on-site shredding
Why secure shredding? ‘Our business needs to
ensure that we limit access to our commercially sensitive
information. We’re very serious about ensuring that any
employee information is also safeguarded.’
Environmental benefits: ‘We can be confident that
Neales dispose of all waste in an environmentally conscious way
which just gives us one less thing to concern ourselves with.’
Commercial benefits:
‘Neales had a great price and a helpful, friendly team. Finding a company we trust has left more time to concentrate on own
expertise and running our own business well.’
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