35p* Print & Post
NO MINIMUM QUANTITY!
FLU CAMPAIGNS: MADE EASY WITH DOCMAIL!
A busy practice in Somerset has generated signifi cant cost savings through using Docmail Print and Post for its patient mailings.
Deciding on the most eff ective way to invite your patients for their annual fl u vaccination can be a dilemma for many practice managers. Should it be a poster in the surgery, text, phone call, letter…what is the most eff ective way of reaching all your patients?
For one busy practice in Somerset, the Docmail print and post service has proven to be their communication of choice. Not just because a physical letter landing on the doormat is still undoubtedly the most eff ective means of reaching all patients, but because of the outstanding cost and effi ciency savings using the service has generated for the practice.
Out of a patient list of 33,000, the practice has about 25% who are on the target list for fl u vaccinations. In the past, it has been a labour intensive task for their administrative team to engage patients in attending the vaccination sessions, with obvious cost implications.
Before they started using Docmail, their annual print and postage costs amounted to some £35,000. They estimate that now they are able to achieve savings of over 60% per letter sent, which must be music to everyone’s ears.
No more stuffi ng envelopes
In the fi rst September the practice used Docmail, 8,000 letters were sent out, generating an estimated saving of around £5,000, whilst retaining quality, effi ciency and eff ectiveness.
There was no requirement to purchase paper, envelopes, toner cartridges, stamps, and so on, and just as importantly practice staff weren’t tied down with the laborious job of stuffi ng envelopes.
100% rating
Designed with medical practices in mind, and their need to send regular, secure patient recall letters and other patient communications, the Docmail print and mail service was fi rst introduced in 2008.
What Docmail means for you
● Proven savings in both time and money
● Eff ective means of reaching your patients
● Clear messaging and branding for your practice
● Helps reach QOF targets ● Peace of mind
achieve the lowest postal rates. Communications enhanced
The practice was quick to recognise the benefi ts of using Docmail – inventory and staff time signifi cantly reduced, and the eff ectiveness of communications with patients greatly enhanced.
And following on from the success of the initial fl u mailings, they have gone on to use Docmail for other mailings that they just didn’t have time to carry out on a regular basis, increasing the number of QOF letters they send, including Smoking Cessation with a marked improvement with take up of services.
In 2012 1600 surgeries across the UK used Docmail for their fl u mailings, with over 3 million letters sent out.
Visit
www.docmail.co.uk for further information about our service, or contact our support team at
docmailsales@cfh.com, Tel: 01761 409701 to see how Docmail can benefi t your practice.
With a 100% rating for the 2012-2013 Department of Health’s Information Governance Toolkit Assessment, and meeting the terms and conditions for the DH Information Governance Assurance Statement, the Docmail system provides an online SAAS (software as a service) allowing users to register for a secure account (username and password provided) to carry out all of their print and mail requirements.
Users, like the practice in Somerset, upload their word templates and patient address lists online to a secure account, having full control of the overall content and despatch dates, and importantly, print quality. The letters are then printed and posted by Docmail, who as a registered postal services operator is able to
● Safe and secure ● Upload your letter and mailing lists ● Docmail does the rest ● No more stuffi ng envelopes ● No minimum quantities
Let us print and mail all your post
www.docmail.co.uk “Docmail” and “CFH Docmail” are Registered Trademarks of CFH Total Document Management Limited CFH Total Document Management tdd, St Peter’s Park, Wells Road, Radstock BA3 3UP. Telephone: 01761 409701 & 409702. Email:
docmailsales@cfh.com Web site:
www.docmail.co.uk,
www.cfh.com
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