Safety & Security Identifying a solution for safe school visits
• Line entry books with typical headings (sometimes with the addition of a badge number column), allow visitors to sign in and on completion, be issued with a numbered visitors badge.
E
very school environment should be one of safety and security for both staff and
students.
Whilst external visitors on school premises are often welcome, there can still be a need to exercise caution regarding who comes in and out of your establishment.
To help, Education Today has spoken with the experts at Identibadge who have shared their best approaches to visitor identification.
Signing on the dotted line
The average school day is rarely ‘average’ and you can’t always predict who will be visiting in such a busy and varied setting. Visitor signing-in books provide an instant solution, enabling both spontaneous and expected visitors to sign in quickly. There are two main options:
Pass the visitor’s badge
To secure the system further, use a different coloured pass holder for each day of the week, or have your tear out passes specially printed with your school name and logo and a personalised binder, providing complete exclusivity.
• Tear-out passes: visitors still sign in and fill out their details, but confidentiality of your visitor is ensured with the inclusion of a security sheet on the second page, obscuring the previous page of names. The third page is a copy sheet of the top page acting as a record of your visitors. When they enter their information, they tear out a pass so you can identify them by name or date etc, making them immediately recognisable as an authorized visitor.
When exiting your building using either system, visitors will sign out against their name or their numbered pass – this means your visitor book also acts as a fire register, so you’ll be aware of who is still on the premises during an emergency evacuation.
Identification cards for students and staff are also useful, increasing the visibility of individuals who do not belong in the school building. These can be a product printed in the school office, or plastic ID cards with a photograph, name, school name and logo for a truly professional appearance.
An identification card system, particularly when combined with visitor access control passes, deters individuals with no permission from attempting to enter the building.
Remember the extras
Lanyards are proving to be popular accessories, either in plain colours or printed with the words VISITOR, STAFF, GOVERNOR etc.
Badge parks to house the visitor holders, or wall and desk racks for ID cards are useful for keeping the reception area tidy and organised. In addition, parking permits and
temporary/long-lasting permit holders issued to vehicle users are a way to ensure vehicles in your car park are parked legitimately. Regardless of budget size, there should be a security solution to suit your school’s identification requirements. Don’t be afraid to talk to a few companies for advice before you commit to any one provider.
u020 8645 2555
uwww.identibadge.com
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www.education-today.co.uk
October 2012
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