PeerGenius
This issue we asked a group of savvy meeting professionals to share their favorite time-saving tips.
“When bringing a group to a passport- required destination, I try to get my hands on customs and immigration forms and then pre-populate the fi elds for my at- tendees with such things as hotel name, address, dates, etc. On occasions when we have passport data for the attendees, I am even able to add their name and passport ID information.”
Joann C. Gen Re A Berkshire Hathaway Co.
“Go packetless! There are many options to have a packetless event: Use a mobile event app; e-mail agendas in advance; provide printing stations on-site for forgetful attendees; or use registration software that sends customized agendas based on attendee’s choices in registration. Flyers, handouts, and other info can be attached to fi nal e-mail communications or made available through a mobile app as well.”
Amanda A. Enterprise Holdings Inc.
“Prepare an abbreviated agenda, on card stock, sized to fi t in an attendee’s name-tag holder. Issue these with their name tags and they will be more likely to always have an agenda with them. Additionally, if you have breakout sessions, add a sticker on the back of each name tag with their breakout assign- ment. This has saved so much time—and paper (bonus!)—for us this year.”
Laura M. McKenna Long & Aldridge LLP
“Be upfront and honest about your budget when working with vendors. Whether it’s a little or a lot, by providing accurate numbers, you’re allowing your vendors to provide you with their “best off er” right out of the gate,
saving days of negotiating in the end.” Tiff any C.
Opus Solutions
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