35
instantly from anywhere in the be increased, then emails safely, are tamper-proof and
world to improve productivity. must be stored in PST files on are accessible within minutes.
TECHNOL
Whichever way you look at workstations or a network
the issue, a company can ill- share – creating accessibility Ability to manage / check
afford not to archive email problems. With an email employees email
because it is impossible to archiving solution, all emails Although corporate email
OGY
know when and which email are stored off the server and should be used solely for
will be needed at a future yet are easily accessible. company business, there are
date. That email may be a ‘to- times when management may
do’ list compiled by sales but Legal safeguard / need to monitor an
EMAIL
it may also be an email that compliance employee’s email activity.
could save a company Of those surveyed by GFI With an email archiving
thousands of dollars in legal Software who had already solution, management can AR
fees and fines. implemented email archiving, assign department heads with
CHIVING
44% did so for internal permission to check on emails
The following are the principal inquiries or investigations and being sent by individuals
reasons why a business must 38% to ensure a legally believed to be using company
archive its email: effective paper trail. email abusively or with
Legislation in many countries malicious intent. Email
Access to old / deleted emails has been amended to include archiving can prove extremely
Traditional backup solutions emails as a source of data beneficial in internal
that restore systems if a that must be retained for investigations or
business suffers an outage, varying periods of time in the employer/employee disputes.
such as a disk system failure, event that it is required in a
are no longer sufficient. These legal dispute. Various sectors, Choosing an archiving
backup products do not such as finance, have their solution
include a detailed search own compliance regulations The decision in choosing an
function that allows the that need to be followed. The email archiving solution will
administrator or employees to inability to produce email be based upon the size of the
easily search through evidence when required in a company, its storage
thousands of e-mails to find, dispute may result in fines, requirements and any legal
for example, the messages court sanctions and brand obligations. In small and
outlining the payment damage. With an email medium sized businesses,
information that another archiving solution, all email archiving is mostly a
company had agreed to. With corporate emails are stored productivity tool and a means
an email archiving solution
management and employees
can search for and retrieve old
or even deleted emails in
minutes.
Storage problems
The volume of email that is
being generated on a daily
basis is becoming a problem
for IT administrators. As
employees send and receive
more emails with larger
attachments, storage space
on the server starts running
out. If server quotas cannot
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