20
ing by email as soon as pos- speak with her. I was also able days is that it has become an
sible. I was unable to do this, to relax more and I found that incredibly complex task.
which brought to the front of my engagement with col-
OGY my mind the subject of com- leagues improved when I was- Businesses not only contend
pliance and why archiving & n’t being distracted every five with the daily deluge of spam
retaining email should be minutes checking incoming but other associated threats
reviewed by the boardroom, email on my iphone. To be hon- including phishing, viruses
TECHNOL not just the IT professionals. est, perhaps these are things and the loss of confidential
In 2005, UBS Securities was leaders should be finding time data; not to mention the need
fined $2.1m by the US to do anyway, and once they to demonstrate compliance
Securities and Exchange realise the importance of these with industry guidelines.
Commission, when it failed to elements, they can start to fit According to Gartner, 50% of
preserve emails for three them into their day. companies go out of business
years between 1999 and within 6 months if they lose
EMAIL
2002. More than ever before, On reflection, I remind myself access to mission critical data
not least in the wake of regu- that despite the enormity of or applications and are
lation like MiFID, Sarbanes change that the experiment unable to recover within 24
Oxley and the Data Protection brought me, I was in a con- hours.
Act, being able to produce a trolled situation. The risks
record of decisions and activ- had not outweighed the value Thankfully, there are now new
ity is being enshrined in law. of the experiment because I ways of applying email man-
Email – as a communication had time to prepare for it. agement solutions that actually
tool responsible for 97% of However, this experiment has reduce the cost, complexity and
business-based communica- made me realise just how administrative burden on the
tion, according to Gartner – is dependent businesses are on business . Off-premises email
absolutely central to this. Of email, and what really hit management, for example, can
course the experiment also home was that any amount of deliver sophisticated email
threw up a few positive discov- email downtime can cost the management to any size organ-
eries. I spent more time speak- business. Without access to isation, reducing cost complexi-
ing to my colleagues on the email, staff wouldn’t be able ty and administrative burden.
phone and in person, and I to send or receive important
allowed myself to take ìwater- documents, view, arrange or By outsourcing the manage-
coolerî breaks and go home on cancel appointments, share ment of certain email func-
time, because I wasn’t allowed their diary commitments with tions like archiving, security
to check my email. colleagues, or retrieve any and continuity, organisations
vital emails or attachments can gain faster, more reliable
I started to understand how that they need to perform services compared with what
my wife must feel most their job. they could afford to build on
evenings, because I experi- their own.
enced having to wait for her to The difficulty in keeping your
come offline before I could email systems running these www.mimecast.com
Businesses not only contend with the daily
deluge of spam but other associated
threats including phishing, viruses and the
loss of confidential data
FEB 09 WWW.SNSEUROPE.COM
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