Five Best Practices to Reduce NVG Shipping Risk
To prevent becoming a cautionary tale, follow these NVG shipment protocols:
1. Use a Secure, Insured Carrier: Opt for carriers with strong chain- of-custody controls, full tracking, and liability coverage specific to high-value restricted items.
2. Document the Serial Numbers Before Shipping: Keep internal logs and shipping manifests that match the device serials. Update your records immediately upon sending and receiving.
3. Use Tamper-Evident Packaging: A sealed, padded hard case with serialized tamper tape can both protect and provide proof of mishandling.
4. Confirm the Receiving Contact and Location: Ensure the recipient (e.g., Night Flight Concepts) has confirmed receipt and your shipping documentation clearly identifies their address and contact.
5. Maintain Dual Notification: Email and call your FAA 145 Repair Station when shipping NVGs. NFC, for example, provides confirmation when units arrive to reduce uncertainty.
What to Do If an NVG Is Lost or Stolen
Despite precautions, things can go wrong. If a night vision goggle goes missing:
1. Immediately Notify Your Internal Compliance Officer or Program Manager: Log the incident and halt any further NVG transfers or usage until the matter is investigated.
2. Alert the Certified Repair Station and Confirm Receipt Status: NFC works directly with clients to cross- check intake logs and transit records.
3. File a Voluntary Disclosure to DDTC (Directorate of Defense Trade Controls): This shows good faith and can mitigate penalties. You’ll need full documentation of the device, chain of custody, and the incident.
4. Contact Law Enforcement (If Theft Is Suspected): A police report helps demonstrate due diligence.
5. Update Your NVG Inventory and Audit Process: NFC can assist in conducting an audit of all NVG assets and documentation for improved compliance going forward.
How NFC Helps You Stay Ahead of the Risk
As an FAA 145 Certified Repair Station and a longtime leader in NVG operations and training, Night Flight Concepts doesn’t just inspect your NVGs; we help protect your operation from costly compliance gaps.
Our services include:
• Secure NVG inspections and repair • Compliance documentation audits •
Chain-of-custody tracking guidance
• Custom SOP development for ITAR-sensitive equipment
• Training programs for logistics, flight crew, and procurement teams
Our team has helped countless rotorcraft operators avoid ITAR penalties, recover lost NVGs, and tighten up internal handling processes. When every mission counts — and every mistake costs — NFC is your trusted partner.
Don’t Wait for an Incident: Audit Now
If you haven’t reviewed your NVG compliance procedures in the past year, now is the time.
ITAR violations are often unintentional, but they’re never without consequence.
Contact Night Flight Concepts today to schedule a compliance consultation or NVG life cycle audit. Let us help you build a program that keeps your people safe — and your operations out of federal crosshairs.
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