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www.glasgowchamberofcommerce.com
SMART MOVE
Businesses should take a considered approach when it comes to changing office space if they want their new premises to be a success
T
here are a few decisions you’ll make about your business that will have a fundamental influence on its success; one of those is your choice of property. No matter the maturity of your operation, there
is a wide range of variables to consider before you start making any moves. As well as the location’s convenience and suitability for your clients and employees, and potential impact on how people view your operation, the decision comes with all sorts of practical implications. Ewan Cameron, a Partner at Ryden, is an expert on Glasgow’s commercial market. He has some wise words of advice for anyone who is contemplating a move.
“When people look at the possibility of
moving they tend to base their ideas on the current set-up – the number of people they have, desk set-up, breakout areas, meeting rooms and so on. However, it’s very important to consider how technology and ways of working have changed and are changing. For example, there is a trend for office layouts to have more informal collaboration space for interaction as well as inclusion of lifestyle features such as provision for cycle storage plus shower and changing facilities. “You should not only ask yourself if you need more space
dictate what you do. If, for example, your current set-up is over two storeys but you are moving to a single floor, you must look at what space you actually need. “It won’t be a case of simply totalling your current footage since you’ll probably find you need less space on a single level.”
Repairs Ewan Cameron
Repair and maintenance issues are another important factor. “It’s likely you will have a full repairing and insuring lease. That means you’ll be taking on repair obligations and you must go in with your eyes open as far as the condition of the property is concerned. Don’t simply take a quick look and think everything looks good.” Should you move into one part of a larger building there could be common area repairs planned and you will be liable to pay your share. Ewan added: “Make sure you get a proper inspection done that identifies if you have
anything to worry about.” He advised arranging a ‘schedule of condition’
which means that when you leave after the lease expires
but if you could be more efficient with less space. Do a space audit – it’s not a given that what you’ve got at the moment is what you need in the future.” According to Ewan, the shape of your office may also
you have a record showing the condition of the premises when you first took over. The schedule can help identify your precise responsibilities so you avoid unexpected dilapidation costs when you move on. “The aim is to establish a level of comfort where you know
your repair obligations and potential costs,” said Ewan. Your lawyer will help specify your lease obligations and you
Consider how technology and ways of working have
changed and are changing”
Clockwise is one of several serviced office and shared workspace providers in Glasgow
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