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review. If an employer were to rely upon the no-match letter as a basis for taking adverse


action against


About the Author the employee


at issue, it could violate the anti- discrimination rules of the Immigration and Nationality Act.


Can You Reduce the Chance of Getting a Letter The SSA guidance does suggest at least one proactive step that employers might want to take to try to minimize receiving a no-match letter. It would involve the employer using the Social Security Number Verification Service (SSNVS). This is a free online service available to employers to verify the name and SSNs of employees using SSA file records. There is also available to employers an automated telephone service, Telephone Number Employer Verification (TNEV) that is similar to the SSNVS. These two verification services can only be used for confirming wage reporting issues, not to verify work authorization. Such improper use could be deemed illegal.


Richard D. Alaniz is a partner at Cruickshank & Alaniz, a labor and employment firm based in Houston. He has been at the forefront of labor and employment law for over forty years, including stints with the U.S. Department of Labor and the National Labor Relations Board. Rick is a prolific writer on labor and employment law and conducts frequent seminars to client companies and trade associations across the country. Questions about this article, or requests to subscribe to receive Rick’s monthly articles, can be addressed to Rick at (281) 833-2200 or ralaniz@a-c-law.com.


Use of either of these information confirmation services would permit the employer to correct any obvious errors and thus reduce the likelihood of their wage reports being flagged.


Conclusion If you receive a no-match letter in 2019 or thereafter, it is best to be as responsive as possible since you will be under the scrutiny of two agencies of the federal government, SSA and IRS. Neither is fun to deal with!


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