instead of a billion individual items. It’s very calming, isn’t it? Right now, at this very mo- ment, you’re more in control of your life than ever!
The next step is to use the categories you
just created to make a schedule template. On a second sheet of paper, make seven columns (one for each day of the week). Alternatively, you can use an organizer (although I suggest you avoid electronic calendars). Now, think about your week. Which days
have things you must do consistently? For ex- ample, Susan has an appointment to bring her elderly Mom to the doctor every Monday, take the kids to practice on Monday and Wednes- day, work etc… Fill in your recurring weekly appointments
on your calendar now. Now here comes the best part. The two secrets to creating a life that flows smoothly are:
1. Group together activities that are similar,
so you don’t have to “switch mental gears”. Studies show that multitasking results in a loss of at least 45 minutes in a day, and that doesn’t even count the emotional energy drain of try- ing to handle a work call while going on what should be a relaxing walk, or having the kids clambering for your attention while you try to pay bills.
2. Designate time for YOU. By this I mean designate weekly recurring “appoint- ments” where you do the things that nourish you emotionally, physically, and spiritually. By prioritizing self-care, you’ll ultimately be able to contribute more to others and the world, as you’ll be at your very best. To apply the first of those strategies to your
calendar, once you have “must-do” appoint- ments filled in, look at your list of categories on the Brain Dump sheet, and designate blocks of time adjacent to your appointments to do any same category tasks. Remember, we want to clump together categorically similar activities, which require similar thought processes. For example, on Tuesdays and Thursdays Susan takes classes at a college campus and has a 4-hour break between classes. To use that 4 hours efficiently, instead of wasting time driv- ing home, she does her homework. Since she is already in “school mode” this is a cohesive and natural pairing which improves productivity. She does her best to do all of her school
work in this 4 hour period so it doesn’t bleed over. She often finishes early, so she brings her mail/bills with her and processes them with the extra time, as both require her to be in the same mindset and free from distraction. To apply the second strategy, you want to identify some unused blocks of time (ideally at least 1 hour daily) and designate them as YOU time. If you’re like many people today, you are thinking “Wait a minute, I don’t have any
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