eLN SUPPLEMENT


to eLN per week, with nearly every single lab member logging in to the system. “With eLN, the lab finally has a system that allows retrieving both your own data and that of


group folder within the eLN system, all lab members can use these centrally managed templates for their purposes and adapt them in their eLN area if necessary. By doing so, eLN


the beginning of 2010, we were starting to switch to electronic record keeping on our network drives. When we heard about the VIB eLN project, we felt that this would be the logical continuation of our current efforts. Therefore, we quickly decided to make the eLN part of our daily lab routine,” explains Katrien. Amantha and Katrien decided to work on one central project in the eLN system to which both have read and write access. In early 2011, two other lab technicians at


Bart’s lab joined the project. “Due to the centralised storage of data, both new project members could easily access the existing project files. Moreover, they could seamlessly add their experiments to the initial experimental setup. The use of experimental templates in the eLN greatly facilitates record keeping and maintains organisational continuity within the project,” continues Amantha. All VIB scientists at Bart’s lab also make use


Expert user for eLN


colleagues in just a few clicks. Because we group all experiments project by project and use different folders within the same project file, all relevant data stay together. We do not lose time anymore with deciphering poor handwriting, or searching for that cryptic note on some page hidden in a pile of lab books. We all agree that eLN is a very useful system to keep the lab data organised and searchable, and I can easily keep an eye on ongoing experiments and discuss the


which can be integrated into eLN”


“VIB scientists generate a large number of images for standard techniques like Western Blotting


data with someone while going through the data stored in the eLN system,” says Group Leader Jan Cools. Together with the expert users from Jan’s group, several specialised experimental layouts such as PCR (general, genotyping, etc) and Western Blotting have been integrated in the eLN system. In combination with standard Office files which can directly be imported in eLN, full experimental templates can be put together. These templates consist of a ‘General Page’, the ‘Protocol’ overview, one or more Office files and some specialised experimental layouts. Given the fact that the templates are stored in a


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European Pharmaceutical Review Volume 16 | Issue 4 | 2011


gives the researchers a higher flexibility for their documentation.


One year eLN system at Bart De Strooper Lab – experience from an early adopter group In May 2010, the Bart De Strooper Lab started to use eLN. Among the pioneers in Bart’s lab were Amantha Thathiah, Staff Scientist and Katrien Horré, Lab Technician and expert eLN user. “At


of the Offline folder in their eLN. By means of this folder, their experimental data are saved in an encrypted format on their hard drive and at the same time in the central database. In case the central database might be unavailable due to maintenance or outage, eLN users can also consult and annotate their notebooks in the Offline mode.


GSF is the first VIB service facility to completely adopt eLN In September 2010, VIB’s Genetic Service Facility (GSF) switched to the eLN system for documentation and follow-up of experiments


Cumulative logins of VIB groups to eLN (weeks 2010 – 2011)


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