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HEALTH & SAFETY I
SO 45001- Occupational health and safety management systems - is an international standard that specifies requirements for an (OH&S) management system. The standard is intended to help organisations across the world to develop a framework that improves safety, reduces workplace risks and creates safer working
conditions. It replaced OHSAS 18001 after 31 March 2021, which was used by over 100,000 organisations worldwide, as the primary OH&S standard used internationally. To survive in today’s competitive global
marketplace, organisations must proactively manage all types of risk to the business, and OH&S is no exception. The consequences of poor OH&S management are far-reaching, resulting in loss of experienced people, extended absences, business interruption, legal action and rising insurance premiums. The physical and mental integrity of an organisation’s workers are therefore central to its reputation and commercial performance. Furthermore, all organisations have both a
moral and legal responsibility to ensure the health of their employees by providing them with a safe working environment. This includes either minimising their exposure to hazards or equipping them with the appropriate understanding and tools to mitigate risk. Developing a robust OH&S management system should therefore be viewed as an opportunity, rather than a financial and administrative inconvenience.
THE OH&S APPROACH ISO 45001 is the first international standard to provide a comprehensive framework for management systems addressing OH&S issues. The standard sets out the requirements for an OH&S management system and includes an implementation guide. This enables organisations to proactively improve OH&S performance, as well as provide a safe and healthy working environment that prevents work-related injury and ill health. By providing a comprehensive management system targeted at mitigating negative effects of the physical, mental and cognitive condition of employees, contracted employees, leased personnel and visitors, ISO 45001 also assists an organisation to fulfil its legal requirements. ISO 45001 is designed to place a proactive and
preventative emphasis on risk control factors, by identifying and assessing the likelihood of hazards in the workplace. It can be implemented by any size of organisation in any industry, and can be integrated into other health and safety programmes. ISO 45001 certification formalises and documents a comprehensive and effectively implemented system, to prove that an organisation has taken appropriate measures to mitigate hazardous situations.
HIGH LEVEL STRUCTURE ISO 45001 uses the ‘high level structure’ (HLS), so that it has a common framework with other
Nathan Emery, Divisional Director for Business Assurance at TÜV SÜD
management systems, such as ISO 9001 and ISO 14001, and can be integrated with other management systems already in operation. This makes it easier for organisations to pool their certifications within an integrated management system, delivering significant cost savings as it improves application, simplifies implementation and eliminates duplication. Organisations will therefore find it much
easier to incorporate their OH&S management system into core processes, support processes and management processes, while encouraging senior management to become more involved. The Plan-Do-Check-Act (PDCA) cycle is outlined in ISO 45001 and will help organisations to continually improve performance, as it can be applied to individual processes and to the OH&S management system as a whole:
Plan
Determine and assess OH&S risks and opportunities, alongside other risks and opportunities
Establish OH&S objectives and processes that support the organisation’s OH&S policy
ISO 45001:
RISKS AND OPPORTUNITIES FOR SAFE OPERATIONS
Do
Implement the relevant OH&S processes as planned Eliminate hazards and reduce OH&S risks
Prepare for and respond to potential emergency situations
Check
Monitor and measure activities and processes against the OH&S policy and report the results
Evaluate compliance
Review the organisation’s OH&S management system
Act
Take actions to continually improve the OH&S performance to achieve the intended outcomes
Report, investigate and take action to determine and manage incidents and nonconformities
REQUIREMENTS ISO 45001 requirements are described in sections 4 – 10.
Clause 4 – Context of the organisation ISO 45001 requires the organisation to identify the external and internal issues that will have an impact on the intended outcomes of the OH&S management system. This includes understanding the needs and expectations of both workers and other interested parties. The term ‘workers’ means personnel performing work or work-related activities that are under the control of the organisation – not just employees. At this stage, the scope of the OH&S management system must be agreed so that its boundaries are clear in terms of how far the system will apply, for example if it is part of a larger parent organisation.
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