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TAPA STANDARDS STANDARDS FAQs #43 A monthly update by TAPA EMEA's Standards Lead, Mark Mark Gruentjes Steve McHugh
Gruentjes, and Executive Director Standards, Steve McHugh After receiving a steady stream of questions about TAPA’s Security Standards from Audit Bodies and our members, we feel it will be beneficial to share some of the questions received and the responses given by the TAPA EMEA Standards Team. We aim to cover 3-5 questions in Vigilant each month.
In this month’s article, TAPA responds to members’ questions on the Association’s Trucking Security Requirements (TSR) Standard.
The TSR 2020 version allows for much more flexibility in combining different types of transport and security options than previous versions. However, the processes and procedures for managing vehicles and adding or deleting them to the Vehicle Register has not changed. In this TAPA Security Standards’ FAQs, we look at what you need to know if you want to make changes to your TSR fleet of vehicles.
If you would like to raise a new topic for discussion or ask questions about one of our published responses, please contact us
Question 1.
TSR Adoption: TSR states that trucks can be adopted by the certified LSP. Can you explain in more detail what this means, and provide an example of how this could work in practice?
Answer: The TSR Standard covers this topic in section 6.6.1 at the end of this answer. This requirement allows for a Logistics Service Provider/Applicant which wants to be TSR certified to include vehicles from a reputable subcontractor. Any trucks adopted for the purposes of certification become the responsibility of the LSP/Applicant seeking certification and, therefore, a formal agreement and any appropriate procedures/ processes must be in place between the LSP/ Applicant and the provider of the adopted vehicles.
Example: Go Faster Logistics has a TSR Level 3 certified operation. It has 30 trucks listed in its Vehicle Register, 27 owned and 3 adopted. They have a client which requires a twice daily pick-up and delivery of machine parts to an engineering company 120kms distance away. They do not have any returns business for the vehicles involved. To optimise their TSR capability, they have adopted 3 vehicles from a subcontractor, On Time Transport. On Time Transport has ensured the 3 vehicles supplied to Go Faster Logistics meet the TSR Level 3 requirements, and its drivers are fully trained and compliant to the TSR and Go Faster’s own requirements. Go Faster Logistics has a written agreement with On Time Transport to confirm which vehicles will be supplied and details on how the vehicles and drivers will be compliant to the necessary requirements. Go Faster Logistics has included the details of the 3 vehicles into its own
TAPA TSR Vehicle Register and one of the parties will perform basic checks and annual maintenance checks in line with the terms and conditions of the agreement between both parties. As these vehicles are listed in Go Faster Logistics’ Vehicle Register, they are to be available for Independent Audit Body checks should they be selected for sampling.
Section 6.6.1:
A TAPA TSR Certified LSP/Applicant or trucking company may “adopt” road transportation vehicles from another subcontractor or subsidiary. This option is intended to allow owner drivers or small operators to be included in the TSR certification of a larger operator. Each adopted vehicle must be entered into the certification holder’s own Vehicle Register. A formal agreement between the TSR Certified LSP/ Applicant and the subcontractor or subsidiary must be in place and define the measures being taken to ensure ongoing conformance of the personnel and vehicles used in the certification. Adoption effectively means the TAPA TSR Certified LSP/Applicant is wholly responsible for the adopted vehicles’ compliance to the TSR.
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