YOUR QUESTIONS ANSWERED Question 3.


Does TAPA have any other advice for creating and maintaining a TSR Vehicle Register?


Answer: Having a Vehicle Register system for TSR compliance purposes is in itself a positive achievement from a security perspective. However, we find that many LSPs go far beyond the TAPA requirements for the Register and, by expanding their scope, have provided many additional benefits to their businesses and clients. These include:


• Digital and/or “online” versions of the Vehicle Register, allowing near real- time information to be recorded and tracked


• Full vehicle/trailer maintenance records • Test records


• Vehicle/trailer security and safety features, including those that go beyond the TSR requirements (temperature sensors etc.)


Question 2.


It’s clear from reading the TSR 2020 that Auditors will look for evidence of compliance before and during the certification. I note that the TSR Vehicle Register is a critical record for auditors (assessing compliance) and the LSP (managing compliance). How can both auditors and the LSPs use the Vehicle Register to assist in the certification audit?


Answer: The Vehicle Register is described in the glossary as “A document listing the vehicles (with identifying details) which are subject to the TAPA TSR certification”. As a minimum, the Vehicle Register must list all vehicles covered in the certification, so they are identifiable and have a reference to an inspection or audit by the LSP within the last 12 months. The purpose of the inspection is to assess their compliance with the appropriate TSR security level. The auditor, in agreement with the LSP, will use the vehicles listed in the Vehicle Register to select which ones will be sampled for conformance during the certification audit.


The TSR requires “Thirty days in advance, the LSP/Applicant must provide to the AA the Vehicle Register of vehicles to be certified”. Therefore, it is normal for the auditor to ask for a copy of the Vehicle Register some weeks before the audit date.


Working with your auditor to explain the details they can see in the Vehicle Register, and ensuring the vehicles mutually selected for sampling are compliant and available, is the best use of this document when preparing for an audit.


• Truck/trailer suitability for the transport or client preferences


• Vehicle/trailer incidents or unexplained damage


If you have ideas for improving the use of a Vehicle Register, we would be happy to hear from you.


27


HAVE YOU SEEN THE NEWS?


Over 50% of the intelligence gathered by TAPA’s Incident Information Service (IIS) is generated from media reports.


If you see a reported cargo crime incident, just take a second and send the news link to iis@tapaemea.org


TAPA INTELLIGENCE DRIVES A SECURE SUPPLY CHAIN


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