Healthcare delivery
‘Dysfunctional NHS admin’ impacts patient care
Letters arriving after appointments, not being kept updated about waiting times for treatment and chasing test results are all commonplace issues having an impact on large numbers of patients, finds new research from The King’s Fund, National Voices and Healthwatch England.
Lost in the system: the need for better admin in the NHS shows that issues with admin are widespread and are worse for some people including those with long-term health conditions and people who are struggling financially. The King’s Fund, National Voices and Healthwatch England warn that issues with admin can not only be frustrating, but they can also risk some patients not receiving the care or diagnosis they need on time. The organisations add that poor admin also affects staff working in the NHS who can bear the brunt of people’s frustration when patients have been given incorrect information, they do not know who to contact while waiting for care, or their test results have gone astray. New public polling conducted by Ipsos for
the report reveals the scale of poor NHS admin. While half (52%) of the public felt the NHS is good at communicating with patients about things like appointments and test results, a quarter (25%) said it was poor, and those who had actually interacted with health services in the last year reported widespread issues. Of those who had used the NHS in the past 12
Key findings
l Nearly 2 in 3 (64%) patients and carers have experienced at least one admin problem over the last year such as lost test results, inability to change or cancel appointments, or receiving incorrect information
l 1 in 5 (20%) people who used the NHS in the past 12 months received an appointment invitation after the date of the appointment
l Of those who faced admin issues, 4 in 10 (42%) say they are less likely to seek care in the future
l Research shows poor communications around appointments is driving public perceptions of NHS waste with 61% of those experiencing an admin issue saying it made them think NHS money is being wasted
months, either for themselves or someone they care for, nearly two in every three (64%) said they had experienced at least one issue with NHS admin or poor communication. The common issues experienced include:
l 32% of patients have had to chase results following test, scans or X-rays
l 32% of patients have not been kept updated on how long they have to wait for treatment or care
l 23% of patients don’t know who to contact while waiting for care
l 20% received an invitation to an appointment after the date of the appointment.
Of those who have experienced at least one admin issue in the previous 12 months, 42% said they are less likely to seek care in the future due to their experience, and 47% reported it made them think the quality of care the NHS provides is poor.
Deeper analysis of the findings reveals
that carers, patients with long-term health conditions, people from ethnic minority backgrounds and those struggling financially were all significantly more likely to experience issues with NHS admin and communication.
The study found that 75% of patients with one or more long-term health condition had experienced an issue with NHS admin in the last year, compared to 57% of those with no long- term health conditions.
As well as making some patients less likely to
seek care in the future the research shows that poor admin drives a perception of NHS waste. Of those who have experienced at least one problem over the last year with NHS Admin, 61% said that it made them think money was being wasted, 56% said their time was being wasted and 55% felt that NHS staff time was being wasted. Patients and carers told researchers from The
King’s Fund, National Voices and Healthwatch how poor admin has led to stress, anxiety and deteriorating mental health. Many patients described being unable to cancel or reschedule appointments. One person described how they were automatically discharged from a service when they did not attend an appointment they had been unable to cancel. Another patient received a text confirming their appointment for 99 January. Researchers also heard from a patient who is deaf and described how they are still called on the phone despite asking to be
December 2025 I
www.clinicalservicesjournal.com 63
Richard O’Donoghue -
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