FUNDRAISING – Planning
The PTA year planner September
TO DO: ● Review last year’s successes to establish which events go on the shortlist for this year. ● Host a welcome event for new parents. ● Send out written notice (at least 21 days before) of your AGM. ● Collect contact details from parents for the year ahead, ensuring you’re complying with GDPR. ● Agree dates for your main events and circulate ‘save-the-date’ notifi cations. EVENTS: It’s Roald Dahl Day on 13 September and it’s the perfect excuse to celebrate 55 years since Charlie and the Chocolate Factory was published. British Food Fortnight (21 September to 6 October) offers a chance to host a dining experience, and Macmillan’s World’s Biggest Coffee Morning falls on 27 September this year.
March
TO DO: ● Start planning leavers’ events and gifts, allowing plenty of time to gather photos and quotes from staff and students. ● Hold an afternoon tea or pamper and shopping evening to treat mums, grandmas and female carers in the run-up to Mother’s Day. ● Host a car boot sale or second-hand ‘swishing’ evening to take advantage of spring clear-outs. EVENTS: Dress up for World Book Day (5 March) and raise money while getting active as part of Comic Relief’s Sport Relief on 9-13 March.
October
TO DO: ● If you’re planning a Christmas card fundraiser, decide how children’s artwork will be produced. ● Once your PTA committee is established, meet with your head to discuss this year’s wish list. ● Set up a passive income scheme, such as a 100 club or a shopping affi liate programme. EVENTS: A great month for foodie events, not only does it contain National Curry Week (7-13 October) and National Baking Week (14-20 October), it’s also World Food Day on 16 October. Ideas include a curry and quiz night, or a ‘bake- off’ event.
April
TO DO: ● Plan a recruitment drive to fi ll the shoes of anyone who might be stepping down in the next six months. Identify any skills gaps and promote vacancies, getting new volunteers to shadow more experienced committee members. ● Consider wet-weather and hot- weather contingency plans for any outdoor events you’re running. ● Speak to teachers to discuss plans for involving pupils in the summer fair. EVENTS:
Organise a poetry or short-story competition for Shakespeare Day (23 April) or a fl ower-growing contest for National Gardening Week (27 April to 3 May). Easter weekend is 10-13 April this year. Earth Day (22 April) offers the perfect opportunity for holding an eco-friendly event.
November
TO DO: ● 29 November is Black Friday, so promote your online shopping fundraising schemes to parents to benefi t from their purchases. ● Consult our Christmas fair countdown to check you’re on track (
pta.co.uk/fairs). ● End-of-term discos are always popular – send home permission forms and requests for payment. EVENTS: Will your PTA be hosting fi rework celebrations for Guy Fawkes Night on 5 November? BBC Children in Need will also fall this month.
May
TO DO: ● If the school is running a taster session for children joining in September, make sure someone from your PTA attends to answer any questions. Provide fl yers outlining what you do and how new parents can get involved. ● If you haven’t already, start a ‘freeze-pop Fridays’ fundraiser. ● Start recruiting volunteers for your summer fair. EVENTS: Hold a ‘street party’ or celebratory picnic in the run up to the VE Day 75th anniversary on 8 May. Get pupils active with Living Streets’ Walk
to School Week (18-22 May).
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