BEYA STEM Conference EXHIBIT RULES AND REGULATIONS


Please read the rules and regulations enclosed with this contract. This contract is not binding until accepted. When so accepted, it will consti- tute a binding agreement between CCG and your organization subject to its terms and conditions, including, but not limited to, the Rules and Regu- lations which are listed below. It is the responsi- bility of the exhibiting company to be fully famil- iar with the Rules and Regulations and to ensure that each member of the company attending the exhibit show is also familiar with the Rules and Regulations.


• CONTRACT FOR SPACE


The request for booth space, upon acceptance by CCG, constitutes a contract for rental of the space assigned between CCG and the exhibitor company, provided, however, that CCG shall be released from the obligations in the event of strikes or other circum- stances beyond CCG’s control.


SPACE ASSIGNMENT


CCG has sole discretion in the assignment or reas- signment of booth space. Exhibitor may not reassign or sublet assigned exhibit space, in whole or in part, without prior written permission from CCG. Booth assignments are based on the date of postmark, ex- hibit booth requirements, and other criteria deemed necessary to ensure the overall success of the annual conference


PAYMENT FOR EXHIBIT SPACE


Applications must be accompanied by a 50% depos- it made payable to Career Communications Group Inc., and full payment must be received no later than January 5, 2018. In the event the Exhibitor fails to ful- fill, or violates the contract agreement, or withdraws from the event after January 5, 2018, no monies shall be refunded. CCG reserves the right to make chang- es in the program, location of the booths, or hours of exhibition when it is deemed necessary to ensure the overall success of the conference.


AUXILIARY SERVICES AND LABOR


The official service contractor will handle decorating, drapery, furniture rental, drayage, sign painting, and labor. Payment for services provided to the Exhibitor by the official service contractor is the responsibility of the Exhibitor. All services not ordered in advance must be procured through the Exhibitor’s Service Center. All labor requirements can be acquired from the official service contractor.


CCG’S RIGHTS


CCG reserves the right to make such additional con- ditions, rules, and regulations as is deemed neces- sary to enhance the success of the conference, and to decline or prohibit any exhibit which, in its judg- ment, is not in keeping with the character of the con- ference, this reservation being all-inclusive as to per- sons, things, printed matter, products, and conduct.


DISPLAY CONSTRUCTION AND LIMITATIONS


a Booth Construction: CCG must approve any cano- pies or ceilings over the front half of the exhibit booth area no later than 30 days prior to the exhi- bition.


b. Booth Signage/Decorations: Nothing can be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building, booth structures, or furniture. Bal- loons, stickers, and decals are not allowed in the building. Each exhibitor is entitled to a reasonable sight line from the aisle, regardless of the size of the exhibit.


c. Space Restrictions: Aisles and other spaces in the exposition are not leased to exhibitors. No booth is to extend into this space. All displays, interviews, lectures, demonstrations, or other type of activity shall be conducted inside the contracted space. Limited private interview space is available at a separate cost through CCG sales representatives.


d. Prize drawings and promotions: Prize drawings will be allowed within the guidelines furnished by CCG. Distribution of trade publications, invita- tions, circulars, business cards, novelties, etc. may be made only within the space assigned to the ex- hibitor distributing such materials and must fit into a giveaway bag.


e. Sound: Exhibitors operating sound equipment will be expected to keep the sound at a reasonable volume. No sound effects that carry to adjoining booths are permitted. Headsets with videos are acceptable. Showing of videos, slides, transparen- cies, opaque materials, etc. will only be permitted within the confines of the exhibitor booth.


f. Lighting: Spotlights and floodlights must not inter- fere with, distract, or annoy others. Clip-on types are not allowed.


g. Safety Provisions: Exhibitor must provide the nec- essary shielding or safety items to protect attend- ees, other exhibitors, and all others from equip- ment that is operable or from any other material, processes, or operations that might cause bodily harm.


h. Food: Exhibitor may serve food at their booth only if provided through the designated representative of CCG.


SECURITY/GUARD SERVICE


Although CCG will provide twenty-four (24) -hour securities for Friday and Saturday, protection of the property and insurance are the Exhibitor’s sole re- sponsibility. Exhibitor agrees that CCG has no obli- gation to provide security services and CCG makes no representation whatsoever with respect to the security of the premises.


NON-LIABILITY


It is expressed, understood, and agreed by each con- tracting exhibitor, his/her agents, and his/her guests that neither CCG, nor its employees, nor its contrac- tors shall be liable for loss of or damage to the goods or properties of exhibitors. At all times, such goods


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and properties remain in the sole possession and custody of each exhibitor.


INDEMNIFICATION CLAUSE


Each party hereby agrees to indemnify, defend, and hold the other harmless from any loss, liability, costs, or damages arising from actual or threatened claims or causes of action (hereinafter, the “Claims”) result- ing from the gross negligence or intentional miscon- duct of such party or its respective officers, directors, employees, agents, contractors, members, or partici- pants (as applicable), provided that with respect to officers, directors, employees, and agents, such indi- viduals are acting within the scope of their employ- ment or agency, as applicable. In the event Claims are asserted against either party, each party agrees to provide written notice within ten (10) working days of the existence of such Claims to the other party. More- over, both parties agree to cooperate and coordinate in the defense of such claims so as to avoid unneces- sary expense and fees. The parties further agree that their liability for attorney fees incurred by the other party in the defense of any Claims shall be limited to those reasonable fees necessary for the defense of the party.


EXHIBITORS ADMISSION CREDENTIALS


Exhibitors shall furnish CCG with an advance list of their representatives by January 5, 2018. Represen- tatives must register upon arrival and are required to wear identification badges containing the name of the firm that contracted space, at all times. The badges are not transferable, and CCG reserves the right to withdraw the use of the badge used to gain admission to the exhibition by any person other than the one for whom it was issued. Exhibitors will be ad- mitted to the Exhibit Hall at least one (1) hour before the opening of the hall, each show day. Any special arrangements must be made in advance.


EXHIBIT HOURS, INSTALLATION AND DISMANTLING


The hours during which the exposition will be open are outlined in the Exhibitors Service Manual. Under no circumstances may dismantling occur before the dismantling hours specified. All freight must be re- moved from the exhibition floor by 6:00 p.m. Satur- day night. These hours are subject to change.


CONFERENCE POSTPONEMENT AND/OR CANCELLATION


CCG, at its discretion, shall have the right to post- pone or cancel the conference and exposition and shall be liable in no way to the Exhibitor for losses re- sulting from such delay or cancellation. CCG will not be liable for the fulfillment of this contract as to the delivery of exhibit space if non-delivery is due to any of the following causes: By reason of the facility be- ing damaged or destroyed by fire, act of God, public enemy, war, or insurrections, strikes, the authority of the law, postponement or cancellation of the exposi- tion, or for any cause beyond its control.


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