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torney). Or, it can keep you more organized (i.e., send all listserve messages to a certain folder so they don’t clog your in-box and you can look at them later, or send all messages from a particular person or client to a specific folder). To create a rule in Outlook, simply click “Rules and Alerts” from the “Tools” drop-down menu, click “New Rule,” and use the templates to create your rule.

D) Spell-check: Your e-mails should be as professional as your letters. You wouldn’t send a letter out without checking the spelling, and e-mail etiquette requires that you do the same for your e-mails. Most e-mail systems are equipped to spell check e-mails before they get sent. Do this as a favor to all your readers! Click “Options” in the “Tool” drop-down menu. Go to the “Spelling” tab and click the box marked “Always check spelling before sending.”

E) Follow-up: If you can’t address an e-mail message right away, but know it is important, put an alert

on it. In Outlook, simply click the “Actions” drop-down menu and click “Follow-Up” and “Add Re- minder.” Put in the date and time for the alert, and you will receive a message at that date and time, reminding you about the e-mail. This is an important way to prevent your e-mails from being lost in the shuffle of your in-box. Additionally, if you want to remind yourself to follow-up on an e-mail message you send out, use the same procedure in a new message before you click “Send.”

Tip No. 2: Stop Ordering Paper Transcripts From Your Court

I’m not here to tell you to make your

entire office paperless; paper is part and parcel of the legal business. However, there is absolutely no good reason to order a full-sized or condensed (“mini”) manuscript of depositions from your court reporter (unless you noted the de- position and are in charge of the “official” copy). Save yourself and your client the money. The only thing you need to order is an E-Transcript and an ASCII. With an

E-transcript and an ASCII, you can do as much and more than you could with a simple paper transcript. A little back- ground–ASCII (pronounced “ask–ee”) stands for American Standard Code for Information Interchange. If you have a computer, you can use it. It is a very basic program that displays text. Usually it will come up on your computer as a Notepad (look in your Accessories file on the Start menu). From here, you can search text (Ctrl-F) very quickly during trial on your laptop, and you can copy text and paste it into your briefs. E-transcript is a proprietary program used by 70% of court reporters.1

A free

viewer is downloadable from http://www. Once you have that on your computer, you are ready to go! E-transcript provides an easy way to read, print, and search transcripts. From this program, you can print full-size and mini deposition transcripts, including the word index. You can view an index of words that appear in the transcript, and by clicking on any word in the index it will take you directly to the word in the transcript. Other versions with additional


Summer 2006

Trial Reporter


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