• Five steps to easier meeting planning. T
he standard slideshows and company booklets are the fads of yesterday. Today, people want faster results and per- sonalized attention. Here are some ways to ensure your
meeting attendees aren’t sleeping in their seats… • Prezi©
vs Powerpoint© Presentations
Prezi is the more modernized version of Powerpoint. With Prezi, presentations can be live and on the web by using a single canvas instead of the traditional multiple slides. Everything from videos, photos and text are placed on an infinite canvas and grouped to- gether in frames. Prezi differs from Powerpoint in that the presen- tations don’t have to be linear and users can zoom in and out of a visual map. For more information on Prezi, visit
www.prezi.com. • Edutainment vs. Typical Speaker Education and entertainment can go hand-in-hand. If you’re
planning a meeting, research for speakers that include interactive displays for their audience or engages the listeners. • Conference Phone Apps vs. Conference Folders It can be overwhelming when meeting attendees first arrive
at a conference. They must shuffle through event printouts and schedules, network with colleagues, arrange appointments and get set-up in their hotel room. There is so much to do, with so little time. With that said, why not take full advantage of your smart phone? Easy downloadable apps can help you identify people at
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your conference whom you may want to meet by providing you with their professional profiles. Other apps can instantly help you exchange your contact information with other attendees by just having to scan each other’s nametags if they have a QR code. Through your smart phone you can locate your schedule, keep calendars and reminders of sessions and much more. • Personalized URL Marketing vs. Mass Marketing When you are marketing to attendees, you don’t want them to
feel lost in the crowd. Engage prospective attendees with personal URL’s that let them know their participation matters. It’s important to follow up with them as well because that can result in building relationships. If your time and budget permits, send out a variety of marketing pieces in the form of different media types (video, fax, direct mail, etc.) that each reinforce consistent messaging. • Wufoo vs. Word While Microsoft Word is great for certain things, Wufoo is an
excellent program when it comes to collecting data. Wufoo is por- table, fast, secure and most importantly - easy. By visiting their website,
www.wufoo.com, you can learn about their features which include, notifying multiple users, customizing your emails and using logo personalization. If you have a website, Wufoo can also inte- grate with your site and by having such a great way to organize your data, you’re able to easily understand it.
MIDWEST MEETINGS SPRING 2011
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