ANALYSIS AND NEWS
Extracts are priced per page, per student, with the rate being set by the publisher. There is a service fee of £4 per transaction. In our continuing efforts to simplify access to copyright licensed content CLA is currently working with HEIs, publishers and technology partners to develop another rights, technology and content platform; the Digital Content Store. This new platform will enable HE librarians to upload and manage PDF extracts, discover those uploaded by other HE users, and run usage reports for content use; transforming the way in which librarians, academics and students can use content under the CLA Higher Education Licence.
This platform will offer a more efficient way for HEI’s to access and store digital copies and remove time-costly administration. This service is currently in a development stage, being trialled by five universities around the UK, including Edinburgh, pictured left. We plan to roll out the service to all universities by August 2016; some 25 per cent of HEIs are already signed up to the Second Extract Permissions Service.
Stuart has found the whole experience of clearing additional extracts simple, and while extra course detail is needed to calculate a quote, this is not wasted time because availability of clearance is confirmed at the outset of the process. The University of Edinburgh uses an external software system to create and manage some reading lists, so digitisation requests either come via this or direct to the department. Once requests are checked for coverage under the licence and extent limits, an additional permission request will go to the acquisitions team, who consider if the publication might be purchased as an e-book. If not, then consideration is given as to whether the additional amount can be purchased using the
www.researchinformation.info
Second Extract Service, which is mainly down to Scarles.
He will weigh up factors such as cost, the outcome of previous requests, and the nature of the course. For instance,
‘Users of the
service will not be paying any special premium for it’
distance learners are more likely to need access to a second extract as they are unable to access the print copy in the library.
This decision may also rest on discussions with the academic; is it really an essential reading? Is the cost
@researchinfo
worth it for one-year permissions? Once a purchase is made, the copy can be made as per standard procedure. On pricing, Scarles notes that class size is a determining factor so that a distance-learning course of 10 students is more likely to offer a manageable fee than an undergraduate honours course of 60 students. However, as a purchaser of copyright clearance from way back, Stuart has found that the prices offered via the Second Extract Permissions Service are pretty much in line with prices quoted by publishers under direct permissions. He says: ‘It seems as though users of the service will not be paying any special premium for it, so the instant clearance it offers really is a genuine benefit.’
At present, the service is likely to continue to sit with Scarles and his team. Each of Edinburgh’s academic schools has differing procedures and personnel, so keeping this service centrally administered ensures a degree of uniformity.
Looking at the service as whole, Stuart concludes: ‘The Second Extract Permissions Service has speeded up the process of seeking additional permissions from start to finish. It has certainly improved the team’s efficiency.’
Second Extract Permissions Service:
he.cla.co.uk
Alexandra Reed is a communications executive at Copyright Licensing Agency
DECEMBER 2015/JANUARY 2016 Research Information
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Paul Dodds
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