FREESPACE ROOM CALENDAR DISPLAY SYSTEM
Reserve meeting rooms and spaces in your e-mail client calendar – whether it is Outlook 365, Zimbra, Google Apps – any app based calendar. Freespace logs securely into your system and shows all booking relating to a given room, so users know when that room is in use and when it will become available.
One or Many. Use one device to serve a cluster of rooms, or one per room. Select “other rooms” to view other room calendars. After viewing other rooms the interface will revert to the default room calendar (if you have set a default room).
Extend, End, Book. Freespace can end, extend, and create new reservations. Setup is as simple as creating an e-mail user account for Freespace to logon with and assigning read and write permissions.
No-Show Auto-Cancel. A start button will appear before a meeting is due to start. If the button is not pressed within a user-defined time after the start time the booking can be automatically cancelled. You can choose for the booking to stay on the server or be deleted.
Hide Buttons. In settings the user can choose to deactivate some or all of the buttons – other rooms, start, extend, end, and start. Freespace automatically hides them on the dongle but you can reactivate them if you choose.
Permissions. Use server permissions to limit which room calendars a Freespace device can read and write to.
Occupancy Report. If you choose use Bluetooth to log nearby devices so that facility managers can create an indicative occupancy report. Freespace captures proximity of nearby devices and the length of time they were nearby.
Advanced Exchange Features. Outlook Exchange allows rooms (resources) to be grouped into clusters in various ways. Freespace supports:
1. Room Lists – (activate in PowerShell with command prompt) The rooms in the selected list (e.g. New York rooms) show on Freespace with no manual entry.
2. Distribution Lists – Ideal if you use a hosted server.
3. Room Name Filter – Filters on all the rooms with defined characters in their name e.g. “new york” (supports up to 100 rooms).
28< MEETING & COLLABORATION SOLUTIONS. THE MAVERICK GUIDE
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