Procurement


Playground framework


Safety surfacing, MUGAs, line markings, bespoke design, installation and maintenance are included within the contract (ref: 115). Go to ypo.co.uk


‘By using the new printing and copying framework we’re saving over £1,300 a year. Having lovely colour print-outs around the school make such a difference – sensory stimulation is vital in our special


needs environment.’


Jack Tizard School, White City, London (65 pupils)


As a framework is accessed by lots


of public sector organisations, it aggregates their buying power to negotiate better pricing. It saves organisations the time and manpower of conducting their own tender processes. It also makes it much easier for you to award a contract for your school without worrying about whether you are getting a good deal, having to manage a supplier throughout, and terminating a contract if it’s not meeting the needs of your school.


QAPART FROM DfE GUIDANCE, A EU procurement regulations


WHAT OTHER ISSUES DO WE NEED TO CONSIDER?


apply to all public bodies,


including schools. They ensure that suppliers are selected in a fair and transparent manner, and that public money is being spent efciently. More information on procuring effectively for your school can be found at gov.uk/government/ collections/buying-for-schools.


QCAN WE SAVE MONEY BY AYes! In fact, collaborative


PURCHASING AS A MAT OR


BY WORKING COLLABORATIVELY WITH OTHER LOCAL SCHOOLS?


purchasing bodies, such as YPO,


already exist to do some of this work for you. It is a great idea for schools to buy together to achieve the best


YPO has over 80 procurement frameworks. To find out more about the procurement service and to get advice on how you can make the most of your school budgets, contact YPO on 01924 664664 or email


procurementservices@ypo.co.uk. YPO works with suppliers across the UK to offer the latest products and services to schools at the most competitive prices. Explore over 30,000 products at ypo.co.uk/products.


FundEd SPRING 2016 61


prices, and YPO has been doing just that for over 100 years! We work with schools and suppliers across the country so we are able to leverage a better deal for everyone.


QHOW CAN WE GUARANTEE A Working with a collaborative


buying organisation such as


YPO is a great way to ensure that your money is spent in an efcient way. Everything we do is compliant with legal regulations and is designed to deliver great value for money on all the resources and services you need to run your school. For example, schools have saved up to 40% on their printing costs by using our Multi-Functional Devices (printing and photocopying) Framework. This framework (ref: RM1599) was developed by YPO in collaboration with the Crown Commercial Service and ESPO to deliver a risk-free buying experience. It was specically set up to help


QWE NEED TO PUT OUR PROJECT A It depends on the value of the


OUT TO TENDER – IS THERE ANYTHING WE NEED TO KNOW ABOUT THIS PROCESS?


project. If it is very high value


you will need to follow more regulations. However, be aware that there may already be frameworks in place that could cover your requirements and save you the time and effort of doing more than you need. Consult with YPO or another professional buying organisation to discover how they can help.


GOOD VALUE FOR MONEY WHEN WE’RE CONSTANTLY ASKED TO CUT COSTS?


protect schools from unscrupulous suppliers, following media reports that many schools were being faced with large bills. For more details, email itservicces@ypo.co.uk. Frameworks are an ideal way of


ensuring that you aren’t tied to contracts for lengthy periods that don’t meet the needs of your school. The documentation is already drawn up, so you don’t need to worry about any hidden charges.


IMAGE: OMGIMAGES/THINKSTOCK.CO.UK


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