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Artificial Surfaces “


The consequences of poor programming can be disastrous and each individual organisation will have to decide what time of year is best for the work to be carried out in context of any engineering requirements and climatic conditions


can be drawn up and, potentially, the works tendered. This will allow you to obtain current market prices for the remedial works and start to programme and plan health and safety etc. Additional costs, such as external fees, sometimes VAT and contingencies should all be planned within the budget. During the project works itself, a monthly cash flow forecast should be obtained from the successful contractor so that the client has a good angle on what funds will be required and when, and the terms on which the monies will need to be paid. This is particularly important when seeking funds from external bodies as there very often can be a delay in payment from the main funding authority to the client and, in turn, to the contractor. It is best that this is known about


Typical site before refurbishment


up front and discussed with the contractor at the time of appointment. Many contractors are happy to work with this as long as they know about it.


Project Programming


It is often surprising how long a refurbishment project can take to plan. The consequences of poor programming can be disastrous and each individual organisation will have to decide what time of year is best for the work to be carried out in context of any engineering requirements and climatic conditions.


Typically, the warmer spring, summer and autumn months are best for refurbishment work as materials and techniques employed need a kinder climate in order to be installed


successfully, and certainly be implemented. I would always advise planning a project the year before the works are to be executed, but realise that this is not always possible. Recently, we refurbished a synthetic pitch from conception and agreement to completion in four months. This was a significant project and only commissioned because we had the experience and expertise to be able to advise the client that it was feasible. This strategy, however, is not without risk and you are reliant on other factors falling into place in order to deliver success. So our advice with this is be careful and give yourself as much time as possible to plan the project.


As discussed below, there may well be additional considerations such as finances


Detail of a refurbishment plan 104 I PC OCTOBER/NOVEMBER 2015


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