AMEA Meeting Minutes January 18-20, 2012
Montgomery Renaissance Hotel, Montgomery, Alabama
AMEA Governing Board Meeting Minutes January 18, 2012
Renaissance Montgomery Hotel
The AMEA Governing Board met at the Renaissance Hotel in Montgomery, Alabama on January 18, 2012. The meeting was called to order at 6:35 p.m. by AMEA President Steve McLendon. Present at the meeting: Steve McLendon, Sara Womack, Carla Gallahan, Garry Taylor, Pat Stegall, Benny Ferguson, Karen Hickok, Clay McKinney, Beth Davis, Jane Powell, John Cooper, Tim Phillips, Dakota Bromley, and Moya Nordlund. The minutes of the August 27, 2011 meeting of the AMEA Governing Board were read by Recording Secretary, Carla Gallahan. The minutes were amended and approved. The financial report was presented by Garry Taylor. The report was discussed and approved as submitted. President McLendon welcomed the Board and introduced Benny Ferguson, the Southern Division President of the National Association for Music Education (NAfME). Officer, Representative, and Division Reports were presented and may be viewed online by visiting our website,
www.alabamamea.org Old Business Conference Registration – Pre-registration will be separate from on-site registration in an effort to make the registration process more efficient. A credit card reader is available for Paypal. Pre-registration packets for Board members are available for pick-up at the conclusion of the meeting. Advocacy – Each Division has a representative on the Advocacy Committee. They are working to develop a clear picture of music education in the state. Dr. Carl Hancock is working with the committee to develop, distribute, and review a survey on music education issues, teachers, and AMEA services. The survey will be piloted in the lobby at the 2012 AMEA In-Service Conference. Dr. Womack presented the Advocacy DVD that has been created. The DVD will be available at the Conference and will be played at multiple events throughout the Conference. It is also available on YouTube and Facebook. President McLendon acknowledged ProCat for their work on the Advocacy DVD. The Governing Board was encouraged to thank ProCat for their outstanding effort and contribution. Future Alabama Music Educators (FAME) – The Governing Board will be introduced to the FAME Participants at 9:15 a.m. on January 19, 2012. The participants will attend the Keynote address, meet with Mr. Benny Ferguson, and participate in a session with Dr. Tim Lautzenheiser. Division Checking Accounts – Each division is encouraged to address this issue and work toward achieving 501c3 status. AMEA Awards – The awards will be presented Friday evening, January 20, 2012. Future AMEA Conferences – AMEA will hold the In- Service Conference at the Renaissance Hotel and Convention Center in Montgomery, Alabama for the next three years. The 2013 Conference will take place one week earlier than the usual date. 2013 AMEA
ala breve
Conference dates: January 10-12, 2013. New Business 2013 AMEA Conference – A discussion occurred on the selection of the Keynote Speaker. The topic was tabled and will be discussed in detail at the Saturday, January 21, 2012 meeting of the AMEA Governing Board. Nomination Committee – The committee announced officer nominations for the upcoming AMEA officer election. The nominations will be announced at the AMEA business meeting on Thursday, January 19, 2012. 2012 Music Education Week – This event will take place in Baltimore, MD. Garry Taylor asked the Governing Board to contact him with concerns or needs throughout
the 2012
Conference. The next meeting of the AMEA Governing Board will be Saturday, January 21, 2012, 1:00 p.m., at the Montgomery Renaissance Hotel. President McLendon adjourned the meeting at 8:06 p.m. (Cooper, Phillips). Respectfully Submitted, Dr. Carla Gallahan, AMEA Recording Secretary
AMEA Business Meeting Minutes January 19, 2012
Montgomery Performing Arts Center
President McLendon welcomed the organization to the 2012 AMEA In-Service Conference. A motion was made to dispense with the reading of the minutes and the financial report from the January 18, 2012 AMEA Governing Board meeting (Randall Key, Chris Walker). Passed. Chuck Eady, Chair of the Nomination Committee, announced the nominations for the upcoming AMEA officer elections. A motion was made to close the nominations (Harry McAfee, Chris Walker). Passed. President McLendon adjourned the Business meeting and introduced the 2012 AMEA In-Service Conference Keynote Speaker, Dr. Tim Lautzenheiser. Respectfully submitted, Dr. Carla Gallahan, AMEA Recording Secretary
AMEA Governing Board Meeting Minutes January 21, 2012
Renaissance Montgomery Hotel
The AMEA Governing Board met at the Renaissance Hotel in Montgomery, Alabama on January 21, 2012. The meeting was called to order at 1:00 p.m. by AMEA President Steve McLendon. Present at the meeting: Steve McLendon, Sara Womack, Carla Gallahan, Garry Taylor, Pat Stegall, Karen Hickok, Clay McKinney, Beth Davis, Jane Powell, John Cooper, Tim Phillips, Dakota Bromley, Jody Powell, and Moya Nordlund. A motion was made to dispense with the reading of the minutes and financial report from the January 19, 2012 AMEA General Business meeting (Cooper, Phillips). Passed. President McLendon thanked the Board for the outstanding AMEA In-Service Conference. All
outgoing Governing Board members were recognized for their service. Conference Discussion Karen Hickok requested a list of all members who pre- registered approximately two weeks before the upcoming 2013 AMEA Conference. She identified a few issues with pre-registration that are being addressed. Approximately 500 conference attendees pre-registered and approximately 216 attendees registered on-site. Garry Taylor asked the Board to share issues/concerns about the conference that need to be addressed for next year. A discussion occurred on the possible implementation of a Treasurer/Registrar Elect position on the AMEA Governing Board. Pat Stegall talked to each exhibitor during the conference. A discussion on the exhibit layout occurred. John Cooper suggested reserving a larger room for the performance of percussion ensembles in the future, possibly on stage. A discussion occurred on possible changes in the Jazz Band Rhythm Section audition. Jane Powell addressed concerns with recording issues for the clarification of procedures. Jody Powell suggested displaying the AMEA logo and other announcements on a screen in the Concert Hall before performances. A recommendation was made to have the piano in the Concert Hall tuned during the Conference since moving the piano for the different performance ensembles impacts the tuning. Tim Phillips suggested moving the Higher Education Division events back to Thursday and Friday for the 2013 Conference. He also suggested moving the Recital to the Concert Hall. A suggestion was made to eliminate the division from the event listing in the conference program. All members may attend any of the sessions. A discussion occurred on the Advocacy DVD. The Elementary/General Music Division requested their room be set up differently for some of the sessions. A request was made to include longer sessions in the future and Mr. Taylor encouraged the division presidents to be creative with scheduling to accommodate the needs of their division. New Business The upcoming AMEA Elections will be held online from March 1-April 1, 2012 (Cooper, Davis). Passed. The next meeting of the AMEA Governing Board will be held on June 19, 2012 at 10:00 a.m. at the Montgomery Renaissance Hotel. A motion was made to bring the Alabama Symphony Orchestra to the 2013 AMEA Conference (McKinney, Bromley). Passed. Garry Taylor thanked the Board for their service, requested conference photos be sent to him, and reminded everyone of the upcoming Ala Breve publishing deadline. President McLendon adjourned the meeting at 2:52 p.m. (Phillips, Nordlund). Respectfully Submitted, Dr. Carla Gallahan, AMEA Recording Secretary
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