iii) In another document (for instance, an e-mail or word processing application) click ‘Cntrl-V’ to paste
b) Copying a graphic image or non-OCR’d text i) In the PDF document, click on the ‘Snapshot Tool’ from the toolbar (or, click the ‘Tools’ drop-down menu, click ‘Basic’ and click ‘Snapshot Tool’)
ii) Click and drag the cursor over any part of the PDF document
iii) In another document (for instance, an e-mail or word processing application) click ‘Cntrl-V’ to paste
5) Bookmarks Bookmarks allow users to easily tab specific areas in a PDF. For instance, medical records in a medical malpractice case may be bookmarked according to date or type of record (physician notes, nursing notes, etc…). a) On any page of a PDF, right click the page and select ‘Add Bookmark’
b) Type the name of the bookmark, hit the ‘Enter’ key c) To find any of the bookmarks, simply click the ‘Book- marks’ tab on the left side of the PDF, and click a bookmark to go directly to that page
6) Bates-Stamping Each version of Acrobat develops significant improve- ments in bates-stamping documents. Users can even add prefixes, and continue the numbering from a point left
off in older documents. a) From the ‘Advanced’ drop-down menu, select ‘Docu- ment Processing,’ ‘Bates-numbering’ and ‘Add’
b) Add the files you wish to bates-stamp c) Arrange the files in order and click ‘OK’ d) In the ‘Add Header and Footer’ dialog box, click to place the insertion point in the proper box
e) Click ‘Insert Bates Number,’ click the selections for your preferences, and click ‘OK’
Walking the Tightrope The cost to upgrade an attorney, all attorneys, or the entire firm
to Acrobat 9 Pro can be prohibitive, especially in today’s tough economic times (and lawyers should not expect a bailout package anytime soon). However, the time savings created with selective upgrades should not be discounted. The most computer literate attorneys in the office should have it, as well as the legal secretaries or paralegals who are responsible for organizing medical records (because they can bates-stamp and OCR the documents), and those who save electronic court pleadings to the office network. Just remember—the key to any new software is to use it. Take a few minutes every so often to explore the toolbar, click on random buttons, and check out resources3
on the subject. 3
See Acrobat for Legal Professionals at
http://blogs.adobe.com/ac- rolaw/; and peruse the Adobe Acrobat Users Community at http://
www.acrobatusers.com/topics/acrobat-9.
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