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Case study: R&D in the cloud


IDBS HIGHLIGHT THE BENEFITS OF MOVING TO THE CLOUD WITH ITS SaaS SOLUTION


cornerstone R&D scientific software suite, one on-premise customer, like many others, put together the business case for how they were going to achieve digital transformation. Moving users to a more simplified


For decades, all kinds of organisations purchased software to install locally on hardware that


they purchased and then had to manage themselves. Today, we live in a world where software is purchased as a service (SaaS) and hosted on secure servers in the cloud. The benefits of moving to SaaS


software are clear: • It’s always on, accessible anywhere, mobile-enabled software;


• it’s secure, backed up and version controlled;


• it’s hassle-free and seamlessly updated; and


• it’s quick and simple to deploy, and IT maintenance light


With all the benefits of SaaS, why do so many companies keep their on-premise installations and why is it hard to get them to switch? A portion of IDBS customers still utilise


on-premise versions of our software platform, E-WorkBook, but are now realising that they need to shift toward a managed solution and one that is cloud- based.


Despite the promised benefits, this


can be a particularly daunting task for customers that have an established on- premise architecture, a fully-resourced IT support team, or a great deal of templated data configured and stored in their desktop application format. While it’s easy for a software company,


like IDBS, to describe the benefits of moving R&D operations to the cloud, rather than sticking with on- premise installations of scientific data management software, we’d rather share with you how a recent IDBS customer made their move to SaaS and the cloud. In considering the future of the


24 Scientific Computing World June/July 2019


layout with a modern feel, as well as easy integrations to other IDBS modules and external systems, was highly desirable. Their plan for converting their existing desktop application to a web-based solution included moving to a hosted platform and deployment on The E-WorkBook Cloud, IDBS’s SaaS platform. During a recent user group meeting, this customer explained both the why, and the how, of this decision.


Not only did their analysis of on-premise vs SaaS show that the latter would be the most cost-effective option, but they also saw benefits including client installation, software upgrades, application performance and user experience. They understood that a fully hosted,


cloud-based system would enable their users in any location to access the software, and it would remove the need for their internal IT teams to have to distribute, install and then support that software. Our customer, supported by an


expert and cross-functional team at IDBS, decided to make the move to The E-WorkBook Cloud. The business justification for them was clear, and the level of support and guidance provided by the team at IDBS to achieve their specific goals, made the choice the obvious one. The challenges to this move included ensuring minimal disruption to their continued operations, deployment


”Through the migration process, IDBS has helped to deliver these benefits, and more, with their expertise and professional services throughout the planning and deployment phases.”


of The E-WorkBook Cloud across the organisation, seamless and effective conversion of desktop interfaces, and assets, into the cloud version of our software, and ensuring end-user uptake of the SaaS platform. ‘Through the migration process, IDBS has helped to deliver these benefits, and more, with their expertise and professional services throughout the planning and deployment phases.’ The end result of this journey? Well,


exactly where they had predicted they would be at the beginning of their business case analysis. • The organisation, and its end-users, now have a simple-to-use interface, that they can access 24/7/365, from any location;


• their internal IT teams have not had to, and will not have to, bear the responsibility for installing, supporting or updating a software deployment;


• they reallocated time spent supporting their former on-premise system to other areas of the business;


• they have enabled increased efficiency, productivity and collaboration across their organisation; and


• simplified or automated data entry and workflows.


‘We have created a long-term trusted partnership with IDBS that has helped us accelerate our ROI and has instilled confidence in The E-WorkBook Cloud as a strategic tool for our future growth.’


@scwmagazine | www.scientific-computing.com


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