9 STANDARDS FAQs #1
A new monthly update by Mark Gruentjes, TAPA EMEA Standards Lead
After receiving a steady stream of questions about TAPA’s Security Standards from Audit Bodies and our members, we feel it will be beneficial to share some of the questions received and the responses given by the TAPA EMEA Standards Team. We aim to cover 2-3 questions in Vigilant each month. For FAQs #1 we have selected the topic of truck seals.
If you would like to raise a new topic for discussion or ask questions about one of our published responses, please contact us at
info@tapaemea.org
Question 1 I am certifying to FSR and I’m not sure when or when not to apply ISO certified seals to trailers. I am sending out different types of loads to direct-to-end customers, multi-drop customers and direct to other hubs for onward distribution. What does T
AP A FSR require?
Answer: FSR 2017 4.12.1 specifies the FSR seal requirements. The TAPA EMEA Standards Team takes the view that this requirement is only applicable to trucks/trailers that are utilised for a single Buyer and will not stop to offload or pick up other shipments en route. For single Buyer direct shipments, ISO 17712 certified compliant seals are to be used unless the Buyer specifically exempts the LSP/ Applicant from applying seals to their shipments. Buyers not asking for seals is not an acceptable exemption. The Authorised Auditor may request evidence of Buyer exemption and/or an ISO 17712 certificate for the seals being used.
Question 2 ISO compliant seals are very expensive. Where can I find low cost alternatives?
Answer: Low cost ISO seals are available in the market. The responsibility for sourcing ISO 17712 certified seals is with the LSP/Applicant. In response to requests, TAPA EMEA will try to help by providing known industry contacts which may be able to provide specific seal and supplier information. However, TAPA EMEA cannot and will not endorse any supplier’s products. TAPA does not have a database of seals that are certified as ISO 17712 compliant.
Question 3 Are there specific rules for seals on TSR 1 multi-stop routes? Can we use an electronic seal?
Answer: Multi-drop routes have been excluded from TSR 1 seal control requirements because the complexity of effectively managing seals is just not practical. Once you give the driver normal seals to cut and replace after each delivery, the value of seals as a security control is negligible. So TSR 1.2.6 is mostly intended for 1 stop or until first stop shipments. However, 1.2.6 also gives the option for the use of electronic seals that can offer more secure solutions, such as remotely unlocking and/or timestamp opening data. If seals or electronic locks cannot be used for a multi-drop operation, then the focus for TSR 1 should be on TSR procedures 1.1 and locks 1.2.1. FYI, TAPA cannot endorse any brand or type of lock but gives some options to consider in 1.2.1.
References:
FSR 2017 4.12
4.12.1
TSR 2017 1
1.1
1.1.1 1.1.2 1.2
1.2.1 1.2.6
Freight Handover Process; Security Seals Procedures
Unless specifically exempted by Buyer, tamper evident seals, are used on all direct, non-stop shipments. Seals shall be certified to ISO 17712 (I, S or H classification)
Note: Seals are not required on multiple stop shipments, due to the complexity and risk associated with drivers carrying multiple seals
Physical Security Truck Security
Driver procedures require that truck doors are locked during transit Truck door keys restricted to driver and LSP/Applicant management Trailer Security
High quality stainless steel security locking devices such as built-in locks OR mobile heavy weight locking devices with integral locks fixed to all truck/trailer doors (no chains, cables, light-weight bars, removable bolts, etc.) and utilized during the entire journey. Locks can be electronically or manually operated, must be unique and must be designed to resist defeat for not less than ten minutes with hand tools.
Tamper evident seals, are used on all direct, non-stop shipments. Seals shall be certified to ISO 17712 (I, S or H classification) OR
Electronic locks fitted utilizing secure seal controls for locking and unlocking. Requiring remote unlocking or driver having access to unlock codes in real time and not prior to collection/delivery events.
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