5. Create a calendar. Calendars are the
key to keeping your chapter organized and on its feet. Put your fundraisers, events, conferences, everything on the chapter calendar- even birthdays! Keeping up with your calendar will help you keep your organization informed about due dates, deadlines, and everything in between. Make this calendar sharable with your whole chapter. Maybe use a google calendar or have a calendar of events on your bulletin board for all to read.
6. Create a budget. Keeping a budget
seems like it should be a given, but budgets often end up a mess after a few years or even months after creating them. Be sure your treasurers sit down and talks through the budget together whenever you are transitioning from one board to the next. If you do your budget electronically, it is not enough for the previous treasurer to send the old files to the next treasurer - they should explain how to edit the document to keep things organized.
7. Structure your chapter’s board efficiently.
Your board is the life force of
the chapter’s wellbeing. If the board is not doing their job, the chapter will most likely fall apart. After talking with collegiate members from other states, the majority agree that the most efficient set up for a collegiate chapter board is as follows:
l Treasurer- 1-year term. Elected at the beginning of the fall semester.
l Secretary- 1-year term. Elected at the beginning of the fall semester.
ala breve
l Vice President/President elect- 2-year term. Elected at the beginning of the fall semester, the following fall, the Vice President becomes the President and a new Vice President is elected.
8. Analyze your Chapter’s Spending. If your chapter is blessed with
funds to spend, analyze how you spend them. Are they going towards professional development, community outreach, chapter dues? Keep track of spending within your budget and have your chapter’s board reevaluate the most important things you’re spending resources on.
9. Create an exciting environment. If the environment you create
for your chapter is a boring meeting after boring meeting, your members will not wish to participate in or attend events. Break up your schedule with get- togethers and board games or maybe a snack and an icebreaker at each meeting. The more enticing you make your organization’s space and the more opportunities you provide them, the more involved your membership will be in the chapter.
10. Be prepared to be professional and say “Yes!”
The biggest piece of advice I received while at National Collegiate Advocacy Summit was to always say “Yes!”. The people who have gone farthest in our field and who have worked their entire careers to advocate for music have all had one thing in common- they said “Yes”. They said yes to the one position on the board no one else wanted, they said yes when someone asked them to host an event, they said yes when someone approached them about running for a state office, and the list goes on. One “Yes” can open the door to more career choices and opportunities than a thousand “No’s”.
So, when you are looking at your chapter and all the opportunities awaiting you and your colleagues, be the best professional you can be, keep your head high, and say “Yes!”.
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