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Note: Contractor’s may look for ways to substitute lighting products, without understanding the implications to the design of the project and associated conflicts. With accurate pricing on file, the lighting designer can review the contractor pricing. This often results in savings to the owner/client and typically your efforts will be supported.

If the lighting budget for the project has been reviewed, and quotes are unreasonable compared to budget quotes provided by the manufacturer, the lighting designer may suggest that the owner/client purchase lighting products directly from the authorized distributor and/or manufacturer. (However, be aware that the purchaser assumes liability for product on a job site unless arrangements are made with the general and/or electrical contractor). Typically that helps expose the source of the budget problem, or can provide savings for the owner/client. Refer to “Foundation Elements for Building a Quality Specification” at the beginning of this document.


1 Establish procedures, in advance, for the review and critical assessment of shop drawings, samples and other submittal materials required from the contractor by the specifications. This might include a shop drawing review log, etc. Note: It is important to inform the client of your procedures, so that you receive the necessary information in a timely manner and can respond accordingly.

2 Assist in the appraisal of samples, prototypes or mock-ups that are required by the specifications.

3 Inform the owner/client and decision-maker of any contractor responses that are inconsistent with the specifications or may jeopardize the possible delivery time of the product.

4 Use a standard submittal review checklist to review the submittals with the final specification documentation. Add project specific notes to the checklist as each set of documents is reviewed and issued. Evaluation criteria may include: • overall product dimensions, especially recessing depth, if applicable • wattage, voltage and lamping issues • mounting devices • trim details and finishes


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