AMEA Governing Board Meeting Minutes AMEA Governing Board - January 20, 2016 Renaissance Hotel, Montgomery, Alabama
The AMEA Governing Board met at the Renaissance Hotel in Montgomery, AL on January 20, 2016. The meeting was called to order at 5:00 p.m. by AMEA President Carl Hancock. Board members present at the meeting: Carl Hancock, Sara Womack, Susan Smith, Garry Taylor, Carla Gallahan, Michael Holmes, Pat Ste- gall, Cliff Huckabee, Sarah Schrader, Doug Fariss, Jim Zingara, Becky Lightfoot, Carl Davis, Ted Hoffman, Thad Walker, and Frank Buck.
The minutes of the August 29, 2016 meeting of the AMEA Governing Board were read by Recording Sec- retary, Carla Gallahan. The minutes were approved with edits (Womack, Huckabee). Passed. A motion was made to waive the reading of the minutes from the Au- gust 1, 2016 meeting of the AMEA Governing Board (Smith, Zingara). Passed.
Officer, Representatives, and Division Reports were presented and may be viewed online by visit- ing our website,
www.alabamamea.org
Committee Reports: Teacher Education – NAfME Music Research and Teacher Education National Conference in Atlanta. The Conference will be held March 17-19, 2016. The membership is encouraged to attend.
Historian – work is continuing on the following proj- ects: Executive Director History, Past Award Winners, All-State Band, Analysis of Programs. Updating infor- mation is a continued focus.
Membership Chair – NAfME Membership Campaign. The committee reported success with this campaign and suggest a continued effort to increase contact with music educators to encourage participation in NAfME.
New Business: A motion was made to rename the “Outstanding Music Educator Award” to the “Lacey Powell Outstanding Music Educator Award” (Womack, Holmes). Passed.
A motion was made to increase the allotment for the per diem and mileage to the amount allowed by the State of Alabama to be reviewed and adjusted on a yearly basis in the month of June. Per diem to be in- creased to $45.00 per day as follows: Breakfast-$10.00 Lunch $15.00 Dinner $20.00. Mileage $.54 per mile (Holmes, Womack). Passed.
A motion was made to endorse adoption of the 2014 Music Standards by the National Coalition for Core Arts Standards to the ASDOE (Womack, Smith). Tabled.
A motion was made to endorse adoption of the candi- dates for 2016-2018 AMEA President-Elect and Recording Secretary as presented by the Nominating Committee (Holmes, Stegall). Passed.
The Board reviewed a large selection of possible AMEA logos and narrowed the selection to four de- signs.
Unfinished Business: Website Redesign – Carl Hancock presented a preview of the new AMEA website. The website will be re- vealed this year.
Announcements: The AMEA Board Meeting Post Conference will be held on 1/23/16 at 1:00 p.m.
Ala Breve Column deadlines: January 31, 2016 for the February 2016 issue; April 15, 2016 for the May 2016 issue.
Recording Announcement for the 2016 AMEA Confer- ence: Video recording of the AMEA performances is
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not allowed.
Please attend the Friday Night Reception. Feedback re- garding the 2016 AMEA conference can be provided via the Conference App. Please provide your com- ments. The AMEA Governing Board meeting was ad- journed at 6:50 p.m. (Womack, Schrader). Passed.
Respectfully submitted, Dr. Carla Gallahan, AMEA Recording Secretary
AMEA Business Meeting - January 21, 2016 Montgomery Performing Arts Center Montgomery, Alabama - 10:30 a.m.
President Hancock welcomed the organization to the AMEA General Business Meeting and Kickoff Confer- ence Keynote.
A motion was made to waive the reading of the min- utes, which were printed in the October/November 2015 issue of the Ala Breve (Susan Smith, Ted Hoff- man). Passed.
President Hancock provided a brief overview of the 70th
Anniversary conference and thanked the AMEA
Board, division leaders, session presiders, conference volunteers, and student–musicians for their work in making this conference a success.
MOTION 1: Printed in the October/November 2015 Ala Breve. A motion was made to update the member- ship of the Governing Board to reflect current practices (Sarah Schrader, Ted Hoffman). Passed.
MOTION 2: Printed in the October/November 2015 Ala Breve. A motion was made to add a second execu- tive to assist in the main office of the AMEA and to provide redundancy in case the Executive Director can- not fulfill responsibilities (Ted Hoffman, Sarah Schrader). Passed.
Dennis Carroll, Chair of the AMEA Nominating Com- mittee presented the candidates for the 2016 AMEA Ballot. President-Elect Candidates: Lori Ardovino, Greg Gumina; Recording Secretary Candidates: Carla Gallahan, Felicia Sarubin. A motion was made to ac- cept these candidates for the 2016 AMEA Ballot (Sarah Schrader, Cliff Huckabee). Passed.
The 2016 FAME Award winner, Morgan Green from Hillcrest High School, was recognized.
President Hancock adjourned the Business meeting and introduced the 2016 AMEA In-Service Conference Keynote Speaker, Dr. Tim Lautzenheiser.
Respectfully submitted, Dr. Carla Gallahan, AMEA Recording Secretary
AMEA Governing Board - January 23, 2016 Renaissance Hotel - Montgomery, Alabama
The AMEA Governing Board met at the Renaissance Hotel in Montgomery, AL on January 23, 2016. The meeting was called to order at 1:00 p.m. by AMEA President Carl Hancock. Board members present at the meeting: Carl Hancock, Sara Womack, Susan Smith, Garry Taylor, Carla Gallahan, Michael Holmes, Pat Ste- gall, Cliff Huckabee, Sarah Schrader, Doug Fariss, Becky Lightfoot, Carl Davis, Ted Hoffman, Thad Walker, Becky Halliday, Ginny Coleman and Josh Meyer.
Dr. Hancock presented an overview of the 2016 Con- ference.
The logo poll results were displayed. The Board re- viewed these results and officially accepted the new AMEA logo.
With the completion of their term, Sarah Schrader, Thad Walker, Carl Davis, and Sara Womack were recog-
nized for their service to the Board. Conference Review by Division: ABA – A presenter requested the process for receiving the feedback provided from their clinic. Possibly include the Division sponsoring the clinic in the next AMEA program.
AOA – There was not a coffee/snack bar. Discussed possible ideas to increase string student participation in this event.
AVA – Want to prepare a punchlist of all items needed for each room in the future. In favor of the 2 hour con- cert block. Suggested scheduling all Division member- ship meetings at the same time to avoid conflicts with other clinics. Wanted to discuss staging options for the performance room.
Collegiate – The Embassy Hotel was very good. Suggested combining the HED and Collegiate mixers. Requested using poll maker through Guidebook. Mixer was not on the Guidebook APP.
Elementary – Received good comments. Discussion occurred on ways to get clinic handouts available for everyone at the clinic and afterwards. Problems with the internet at the Embassy Hotel. Embassy Hotel space went well for the most part – some concern with sound, lapel microphones, and mov- ing. AV concerns will be addressed.
Higher Ed – Thought combining the mixer with colle- giate will work well. Suggested NOT having the hotel print signs for doors with specific info to avoid conflict – possibly use general AMEA signs.
Registration – Appreciated NAfME assisting with reg- istration. Suggested opening registration to ALL mem- bership on Wednesday. Need to have more printed materials for registration packet. Encourage everyone to pre-register and make sure they are a member of NAfME before they come to conference. Pre-registration – 752, On-Site – 273, Total – 1025 Record Attendance! Still awaiting final membership numbers so we will know results from the membership drive. Discussion occurred regarding the information printed on the nametag.
Industry Rep – Overall, exhibits at the conference went well. Thursday seemed to be less busy than Friday. Suggested having the event manager and tech person from the hotel meet with the board before the confer- ence and allow us to go directly through them with con- cerns.
Break out sessions – run some clinics twice. Be mindful of exhibitors, especially new exhibitors – in- clude them for meals, plans, etc.
Dr. Hancock thanked everyone for their feedback and thanked Garry for his work and dedication to the asso- ciation.
A motion was made to waive the reading of the minutes from the January 20, 2016 meeting of the AMEA Gov- erning Board and the January 21, 2016 AMEA Business meeting (Schrader, Davis). Passed.
The next meeting of the AMEA Governing Board will be held on June 9, 2016 at St. James School in Mont- gomery, AL.
President Hancock passed the President’s gavel to Susan Smith.
A motion was made to adjourn the meeting (Hancock, Schrader) at 2:29 p.m. Passed.
After a short break, NAfME President, Glenn Nierman addressed the Board.
Respectfully submitted, Dr. Carla Gallahan AMEA Recording Secretary
February/March 2016
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