AMEA Governing Board Meeting
June 10, 2010 Montgomery Renaissance Hotel
The AMEA Governing Board met at the Renaissance Hotel in Montgomery, Alabama on June 10, 2010. The meeting was called to order at 10:00 a.m. by AMEA President Steve McLendon. Present at the meeting: Steve McLendon, Garry Taylor, Pat Stegall, Karen Hickok, Carla Gallahan, Chuck Eady, Carl Hancock, Gene Gooch, Rob Lyda, Moya Norland, Gary Packwood, Martha Lockett, Lindsey Folsom, Taylor Sparks, Sara Womack, Tim Phillips, Daniel Jameson, Sharon August, Beth Davis, Jane Powell, and Jody Powell.
Pat Stegall presented Steve McLendon the AMEA President’s gavel. Mr. McLendon and the AMEA Governing Board thanked Mr. Stegall for his service as AMEA President.
The minutes of the January 23, 2010 meeting of the AMEA Governing Board were read by Recording Secretary Carla Gallahan. The minutes were approved as read.
The financial report was distributed and discussed. Pat Stegall (Chuck Eady) motioned to accept the report. Passed. This report is available online at
alabamamea.org
Pat Stegall led a presentation on AMEA leadership training. The Governing Board divided into smaller groups and discussed individual roles and responsibilities. The Governing Board reconvened to discuss common topics involving AMEA Leadership and duties.
Garry Taylor led a presentation on AMEA conference planning and distributed a conference planning guide.
Officer, representative, and division reports were presented and may be viewed online by visiting our website,
www.alabamamea.org
Old Business
The budget committee met and proposed the 2010-2011 budget to the Governing Board. The Governing Board was given the opportunity to review the proposed budget and Pat Stegall discussed several items that had changed from previous years.
Officer Elections – the AMEA officer elections for this year were online. It was reported that the online voting went well and there was more participation in this year’s voting than in the past.
Collegiate Honor Group – initial meetings and planning have begun to add an Intercollegiate Band to the 2011 AMEA Conference. Details of this ensemble will be presented at the August meeting of the AMEA Governing Board.
Performance scheduling – a suggestion was made that divisions should consider joint clinics and concerts. This would provide additional performance opportunities and increase the audience. The Board should seek, in their planning of events, to do their best to create a schedule that will provide a good audience for each performing group. The Board was encouraged to work together when scheduling for the conference.
Elementary Education Exhibitors – there is a need for additional exhibitors for elementary education at the AMEA Conference. Please send Garry Taylor recommendations for possible exhibitors and he will make the contact. The AOA Division is interested in adding exhibitors for their area as well. All members of the Board were encouraged to submit names of possible exhibitors. We will have room for additional exhibitors at the new conference facilities.
26 MINUTES
A discussion occurred concerning photography at the AMEA Conferences. Garry Taylor suggested all divisions designate a person to photograph the event and send him the photographs to compile. Carl Hancock suggested a professional photographer should come in to record the inaugural conference at our new location. Suggestions were made with the names of professional photographers to contact.
Martha Lockett suggested inviting Legislators to participate in some of the AMEA events.
A discussion of the peer review process for Ala Breve article submissions occurred. Dr. Phillips will get information about the status of incorporating this into the article selection process.
The AMEA Board will be represented well at Music Education Week in Washington, D.C. A meeting will be conducted with many of our Alabama representatives to discuss the importance of music education in our State.
Assistance is needed at the on-site registration at the AMEA Conference. Each Division is asked to have two people assigned to assist in order to make the process move much more efficiently.
New Business
Hall of Fame/Outstanding Administrator/Outstanding Music Educator – deadline for submissions is July 15, 2010.
A revision of the Treasurer and Executive Director responsibilities as outlined in Board policy was discussed. Chuck Eady (Daniel Jamieson) motioned to make the changes as necessary to accurately reflect the current responsibilities of both positions.
A discussion occurred on professional performance recordings at the AMEA Conference. The Board will accept bids from recording personnel each year and select the company annually.
Interest was expressed in adding an on-line only edition of the Ala Breve to be published in the summer months. Carl Hancock (Sharon August) motioned to add an online Ala Breve issue.
Locations for future AMEA conferences were discussed. The Renaissance Hotel is not available in 2013 on the traditional dates of AMEA. Garry Taylor is seeking other options at this point for 2013.
Garry Taylor distributed the session proposal and performance submissions to each Division President for review.
A discussion on the 2011 conference planning occurred. Additions to Saturday morning events at AMEA were discussed and encouraged. The Keynote Speaker, Mr. Shuler will speak at 9:15 a.m. on Friday and Dr. Bronner will speak at 2:15 p.m. on Friday of the Conference.
The next meeting of the AMEA Governing Board will be held on August 14, 2010 at the Renaissance Hotel in Montgomery, Alabama at 10:00 a.m.
Chuck Eady (Steve McLendon) motioned to adjourn the meeting at 3:52 p.m.
Respectfully submitted,
Carla Gallahan AMEA Recording Secretary
August 2010
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