Office Supplies/Solutions
TEMPLESTOCK LTD Systems House, Central Business Park, Mackadown Lane, Birmingham, B33 0JL T. 0121 783 7411 W.
www.templestock.co.uk
ELWELL BUILDINGS LTD Unit 5,Excelsior Industrial Estate, Cakemore Road, Blackheath, B65 0QT T. 0121 561 5656 W.
www.elwells.co.uk
ALLIBERT BUCKHORN UK LTD 17 Ridge Way, Quinton Business Park, Birmingham, B32 1AS T. 01527 882882 W.
www.limppack.com
WILTSHIRE TROAX UK LTD Enterprise House, Murdockrd, Swindon, SN3 5HY T. 01793 542000 W.
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ERGOTEC The Daniel Gooch Building, Whitehill Lane, Wootton Bassett, Swindon, SN4 7DB T. 01793 848007
YORKSHIRE WEST REALLY USEFUL PRODUCTS LTD Unit 2, Network North, Foxbridge Way, Normanton, WF6 1TN T. 0113 2440077 W.
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Post & Mailroom England
BEDFORDSHIRE KAS PAPER SYSTEMS Brewers Hill Road, Dunstable, LU6 1AD T. 01582 662211 W.
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ESSEX TODD RESEARCH LTD Rob John Road, Chelmsford, CM1 3DP T. 01245 262233 W.
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KENT ITW ENVOPAK Division of ITW, Envopak Limited, Edgington Way, Sidcup, DA14 5EF T. 020 8308 8000 W.
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LONDON ROYAL MAIL GROUP PLC Headquarters, 148 Old Street, EC1V 9HQ T. 020 7250 2468 W.
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SURREY MAILSOURCE UK Richmond place, 15 Petersham Road, Richmond, TW10 6TP T. 0208 614 7600 W.
www.mailsource.co.uk
WARWICKSHIRE TNT SPECIALIST SERVICES TNT Express House, Holly Lane, Atherstone, CV9 2RY T. 01827 303030 W.
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YORKSHIRE WEST MAIL OPENERS PO Box 78, Ossett, Wakefield, WF5 9WW T. 01924 281812
Printers, Scanners & Faxes England
CHESHIRE SAFEGUARD METROPOLITAN Duchy Road, Crewe, CW1 6ND T. 01270 5000921
HAMPSHIRE CUSTOM CARD IBS The Lennox, Lennox Road, Basingstoke, RG22 4AP T. 01256 328883 W.
www.ccsi.co.uk
OXFORDSHIRE BRADY CORP 14A Wildmere Industrial Estate, Banbury, OX16 3JU T. 01295 228272 W.
www.bradyeurope.com
SURREY DUPLO INTERNATIONAL Unit C5, Sandown Industrial Estate, Mill Road, Esher, KT10 8BL T. 01372 468131 W.
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Stationery England
LANCASHIRE ZYGON CREATIVE LTD 15 Haughton, Green Road, Manchester, M34 7QW T. 0845 658 8124 W.
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SURREY WALKER PR Cockley Cottage, Big Common Lane, Bletchingley, RH1 4QE T. 01883 742177
OYEZ STRAKER Unit 4, 500 Purley Way, Croydon, CR0 4NZ T. 020 8774 3405 W.
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YORKSHIRE WEST SUPPLIES TEAM 66-70 Vicar Lane, Little Germany, Bradford, BD1 5AG T. 01274 741111 W.
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Facilities UK - Handbook 2010 -11
Telecommunication England
ESSEX BELL TECHNOLOGIES Hurricane Way, North Weald, Epping, CM16 6AA T. 01992 524818 W.
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HAMPSHIRE MOTOROLA LTD Viables Industrial Estate, Basingstoke, RG22 4PD T. 01256 484000 W.
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HERTFORDSHIRE MAXON CIC EUROPE LTD Cleveland Road, Hemel Hempstead, HP2 7EY T. 01442 267777 W.
www.maxoncic.co.uk
LANCASHIRE TAMMS DIRECT TAMMS Trading Warehouse, Agecroft Road, Pendlbury, Manchester, M27 8SB T. 08705 102020 W.
www.tammsdirect.com
SAMSUNG TELECOMS Unit A1 Greengate, Middleton, Manchester, M24 1GS T. 0161 655 1100 W.
www.samsungbusiness.com
RADAL TECHNOLOGY Unit 1, Webber Court, Billington Road, Burney, BB11 5UB T. 01282 463770 W.
www.radaltechnology.com
CORPORATE DIRECT (EUROPE) LTD Leigh Business Park, Leigh, Manchester, WN7 3BD T. 01942 262526 W.
www.corpteluk.com
MIDDLESEX STORACALL GROUP 69-71 Windmill Road, Sunbury on Thames, TW16 7DT T. 01932 710810
Find the latest in FM
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and services here...
Call 01722 716997
The burning issue: fire legislation compliance - see pages 16-17
20/08/2010 16:38 63
NORFOLK DATASHARP TELECOMS 78 Chapel Street, King’s Lynn, PE30 1EF T. 0845 4503000 W.
www.datasharp.com
SUSSEX WEST AX DISTRIBUTION Guildford Road, Broadbridge Heath, Horsham, RH12 3JR T. 01403 240055 W.
www.axdistribution.com
WILTSHIRE PLANTRONICS LTD Interface Business Park, Binknoll Lane, Wootton Bassett, SN4 8QQ T. 01793 848999 W.
www.plantronics.com
4 COM 4 COM House, 2 Watt Road, Churchfields, Salisbury, SP2 7UD T. 0870 777 0700 W.
www.4com.co.uk
Time & Attendance Machines England
BUCKINGHAMSHIRE TIME SYSTEMS (UK) LTD Systems House, Newport Road, Wavendon, Milton Keynes, MK17 8AA
T. 01908 281000 W.
www.timesystemsuk.com
HERTFORDSHIRE HFX LTD The Water Circle, Gauntsend, CM22 6DR T. 01279 647474 W.
www.hfx.co.uk
BODET LTD 4 Sovereign Park, Cleveland Way, Hemel Hempstead, HP2 7DA T. 01442 418800 W.
www.bodet.co.uk
LONDON WISEGROVE LTD 60 Hoppers Road, N21 3LH T. 020 8882 4522 W.
www.wisegrove.co.uk
FacilitiesUK August 2010 Vol 10 Issue 6
The monthly product and services magazine for Facilities Managers
Cover Story
The burning issue: fire compliance
The Fire & Rescue Act 2004 The Fire & Rescue Act 2004, enforced in England and Wales and in variant frameworks across both Scotland and Northern Ireland, created a series of regional Fire Authorities that publish their own Integrated Risk Management Plans (IRMPs), also placing pressure on owner-occupiers to take the issue of risk management seriously as well as controlling the level of false or unwanted alarms.
Supporting the legislation in the RRO, the IRMPs take away the requirement for the authority to issue Fire Certificates, making owner- occupiers responsible for life safety in their buildings. Controversially, the IRMPs also changed the way the Fire Service manages the response to emergency call outs from Automatic Receiving Centres (ARCs) or 999 emergency calls. Whereas previously the Fire Service was expected to attend whenever there was a call, the new approach can actually mean turn out is withheld or response times significantly affected, unless verified, depending on the volume of false alarms logged from your building over a set period of time.
er
It’s advisable to check your regional IRMP to see your local Fire Authority’s approach to the management of false and unwanted alarms. It’s also important to ensure you use a third party approved company to design and install, or regularly service your fire safety system when connected to an ARC. A good system provider will be able to recommend a fire detection sensor that can be programmed to detect and discount likely false alarms and reduce the number of false call outs.
Get certified
Cover Story
A G4 Acceptance Certificate must also be signed by the owner-occupier, who will ultimately take responsibility for the system. In the instance that all other documentation has been lost, or if an inherited system requires certification, the G5 Verification Certificate is required to replace the first three. In short, the organisation who carries out this verification takes on the responsibility to ensure that the system fully complies with the requirements of BS5839-1:2002 for the design, installation and commissioning of the fire system itself.
been takes
parties have taken responsibility for meeting strict standards.
installation and commissioning stages must be signed to confirm that the
The documentation signed at then 2004, the government began the biggest legislation shake up
The company designing the system should be third party accredited and covered by Design Liability Insurance.
BS5839-1:2002 standards.
products and installation meet strictseen for more than 50 years. The laws introduced since then have shifted
I Facilities UK - August 2010 16-17 COVER
STORY.indd 17 the fire detection industry had
stages, which certify that relevantKevin Cooper from leading fire detection and alarm specialist Gent by Honeywell advises FMs on how to ensure their buildings are compliant in a crisis.
Legislation also requires detailed documentation covering the system design, installation and commissioning
Failure to comply FMs uncertain of their building’s compliance to fire regulation would be wise to seek an accredited third party to check each element of their fire safety provision; the consequences for non-compliance range in severity, but can include hefty fines and jail sentences, not to mention the bad PR that perceived negligence receives. Worst of all, however, is injury or fatalities.
responsibility for fire safety assessment assessmen from the remit of the Fire Service to the building owner-occupier themselves, making it critical for facilities managers to be aware of the relevant legal building and fire system requirements.
The Regulatory Reform (Fire
Safety) Order 2005, better known as RRO, is possibly the most significant law to pass, superseding
superseding more than
100 pieces of legislation relating to fire protection in England and Wales. Similar legislation has also been passed in Scotland and Northern Ireland.
England
• Test and service your fire detection and alarm system in accordance with BS5839-1:2002
• Manage the level of false alarms to secure better call out response times
buildings The RRO places emphasis on a
risk assessment approach, requiring all owner-occupiers to nominate a ‘Responsible Person’ who is expected to carry out the formal risk assessment to determine the level of fire
protection required and ensure its implementation and maintenance. In the past, the Fire Service would take on this role, subsequently issuing the Fire Certificate giving the building the official thumbs up for compliance. Unbelievably, since this responsibility moved to the owner-occupier, it’s estimated that around 90% of Fire Certificates are compromised as people mistakenly self-assess their fire systems as compliant with the regulations. Many systems do not provide the protection they purport to have.
subsequen wner ompr
• For more information on the relevant compliance legislation, or about the fire detection systems and expertise offered by Gent by Honeywell, please call 0116 2462000 or email
gentenquiry@honeywell.com. Alternatively, visit
www.gent.co.uk.
The Fire Risk Assessment should 17
be formally recorded, generating a thorough report identifying the level of protection required as recognised by the British Standard BS5839-1:2002 as well as containing an emergency plan and training programme for all employees. As a minimum, the risk assessment
20/08/2010 16:47
should: • Identify potential fire hazards, combustibles, heat sources, unsafe acts and unsafe conditions
• Identify locations and people at risk; are people sleeping; are there people with disabilities; are people isolated?
• Reduce risk by removing, reducing, replacing or segregating any hazards and developing a prevention culture
• Evaluate risks and categorise as low, medium or high
• Determine whether existing arrangements are adequate in terms of fire detection and alarm systems, means of escape, correct signage and sufficient fire fighting equipment
• Confirm that the fire detection and alarm systemdesigner, installer, commissioning and service provider is registered either under BAFE SP203 or LPS1014 Quality Assurance schemes
• Ensure all fire detection and fire fighting equipment is well maintained by an accredited company
The government has issued some risk assessment guidance notes for different property types, which can be downloaded from
www.communities.
gov.uk. Alternatively a professional risk assessor can be employed – highly recommended for large companies. A list is available from the Institute of Fire Engineers at
www.ife.co.uk.
16 16-17 COVER
STORY.indd 16 Facilities UK - August 2010 20/08/2010 16:47
The burning issue: fire legislation compliance
Finally, a series of G6 Inspection
and Servicing Certificates should be completed each time a service engineer carries out the routine inspections recommended within BS5839-1:2002. As ever, a third party accredited service provider registered either under BAFE SP203 or LPS1014 Quality Assurance scheme is strongly recommended.
• Carry out a Fire Risk Assessment using the guidelines published within the RRO, or employ a Fire Risk Consultant recognised by the IFE
• Employ a qualified third party organisation, accredited by the BAFE SP203 or LPS1014 Quality Assurance schemes to design, install, commission and service your fire system to ensure you’re fully covered
In summary, it’s recommended to take the following steps to get fully up to date with the fire safety requirements relevant to you and ensure any fire safety provision is fully compliant:
• Download a copy of the RRO from
www.communities.gov.uk (or check Fire (Scotland) Act or Fire And Rescue Services (Northern Ireland) Order 2006) and take time to fully understand your responsibilities
• Obtain a copy of the IRMP issued by your local Fire & Rescue Authority
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