PRINT MANAGEMENT
Printing & copying – how to effect dramatic cost savings
T
he real cost to your organisation
All commercial and public sector organisations are looking for ways to make reductions in their operational costs and a biting recession can only heighten this. IT departments are feeling the pinch. Forward- thinking IT staff realise that effective management of internal printing and copying resources can result in some seriously big savings. Gartner Inc recently observed, “Output fleets are one of the most overlooked and under managed assets, costing enterprises up to 1% - 3% of revenue per year, representing a hidden gold mine of savings.”
Many organisations think they have to replace their printers/ copiers to achieve savings – whilst rationalisation and use of new technology helps improve quality, speed and efficiency, an easy, low cost way to effect dramatic savings is to deal with the problem of waste – a problem experienced by all organisations.
How waste occurs in all organisations
Print management solutions help educate users on the cost and environmental impact of printing, as well encouraging users to take responsibility for their own output. There are many examples of waste and misuse - impatient clicking on the print icon resulting in print job duplication, badly formatted pages, printing more pages than intended, and generally with ignorance on the actual cost incurred.
Managing the problem
Organisations benefit from print strategies that are based on audited output - here are suggested questions to be asked as part of an audit. Do they want to:
Measure their total print & copy output?
Determine how much individuals print?
Assess printer utilisation? Restrict/limit what users can print?
Enforce use of printers based on their capacity?
Enforce payment for printing? Recover costs of printing internally or externally?
In Altman Technologies’ experience most organisations would answer yes to the above.
Savings you can achieve Organisations report
experiencing up to 65% savings in paper and toner use without stopping users doing what they need to – often a concern for
48 pse
users when a print management solution is introduced.
Picture this scenario: an organisation, without print management solutions, has two large devices per floor, the office is littered with paper - users don’t use the devices’ secure release functions as they are too complex. Now contrast this with a university site who use a print and copy solution – in one open learning area, there are 200+ PCs in use, there is no queue or piles of waste paper by the printers and the bins remain empty. A very compelling argument for taking control!
It’s easy when you know how
Altman Technologies delivers a complete solution that helps you take back control of all your printers and copiers - regardless of the make or model.
FOR MORE INFORMATION Mark Altman Altman Technologies T: 0113 273 0300 E:
solutions@altman.co.uk W:
www.altman.co.uk
Nov/Dec 10
Public sector organisations that are looking to control their printing resources and reduce operational costs will find Pcounter a simple solution that can pay for itself very quickly.
The Pcounter software (with Windows, Novell and Suse Linux versions) monitors all printers and provide details on usage, but it offers so much more as it can enforce rules, print quotas and billing. It is also capable of applying these controls to photocopiers, multi-function devices, mobile devices and even plotters.
Versatility and scope
Pcounter’s core module offers wide scope for significant cost and environmental savings.
For larger environments in education and public sector this can be extended to include all types of devices and integrate with existing ID, payment and cost-recovery systems.
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