PROCUREMENT
W Public sector pressures reversed
by smarter printing
hether you are in the UK or any other country, the
public sector situation seems to be the same with budget cuts and environmental issues continuously being updated and at the top of most agendas. Hospitalvereinigung St. Nikolaus Lippstadt is a prime example of this.
Catholic hospital group Hospitalvereinigung St. Nikolaus Lippstadt is a regional association of three Catholic hospitals in Germany’s western towns of Lippstadt, Erwitte and Geseke.
By offering a wide range of medical services for the whole county it has allowed the group to develop a multitude of medical specialties.
With three hospital sites housing 580 beds, a total of 1,000 employees take care of an estimated 18,000 inpatients per year.
The German hospital organisation has optimised its entire printing infrastructure with OKI Print Optimizer. Now printing at a monthly rate, costs are transparent and predictable within all departments.
Printing in black & white as well as colour is part of the daily “ward round” for the 1,000 employees based across three hospitals be it in the operating theatres, marketing departments or in the warehouse – the hospital group prints more than 4,000 pages every day. Capacity and reliability of the printers is therefore key to the organisation.
In total, the hospital group 24 pse Jurgen Lammert
achieves a monthly print volume of 127,000 pages, most of it in mono.
When the three hospitals merged they came with their own historically developed printer infrastructure. Over three sites, the group had just fewer than 200 printers from four different manufacturers with a variety of technologies.
As head of IT Jürgen Lammert says: “We were stuck in an equipment maze of 45 different inkjet and laser printers. Ordering and managing the multitude of consumables for all printers was highly time intensive, plus increasing costs of consumables meant older models turned out to be bottomless pits.
“The hospital group tried to counter this development by using refills but this only lowered the print quality, while increasing the number of complaints. With print volumes continuing to rise, the infrastructure could simply not keep up.”
The solution Faced with rising print costs
In addition, the value of all machines that were in place,
and a reduction in productivity, looking for a conclusive output management solution which promised to optimise costs, infrastructure as well as processes, was vital.
Christian Larisch, managing director of the hospital holding, decided to implement the OKI Print Optimizer. “Key from my point of view was the cost effectiveness of the OKI solution. In addition, the model consolidated our output infrastructure so that we now only use two models but we have managed to increase our productivity significantly. Not forgetting it is easier to enter a longer term relationship if you have a partner that you trust.”
The OKI Print Optimizer means an efficient output management at a monthly flatrate with a cost free analysis of all existing printer and copier hardware. During the course of this analysis, OKI identified the relevant print requirements in all three hospitals, the space required for the equipment as well as the environment and size of the work groups.
Christian Larisch
existing (service) contracts with vendors and systems houses plus procurement of consumables, including paper were taken into account. “OKI compiled a streamlined output concept, specifically tailored to our needs, which did not rely on generic statistics, but on real data gathered onsite,” says Larisch.
The result
The implementation of all 196 legacy machines from competitors were replaced with OKI equipment. The cost for this spring clean was included within the monthly flatrate cost and the exchange of the old products was done at no extra cost to the hospital.
Just three months after the migration, the hospital group was able to register additional improvements on top of the increased commercial benefits. The infrastructure’s productivity had received a significant boost which meant that the new systems were able to handle the increasing print volumes with no queues and waiting periods.
As Lammert explains: “By homogenising our printer landscape we’ve achieved
Sep/Oct 10 By OKI Printing Solutions
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