Directory 2009
Constitution
1 The name of the Association is the Ipswich and Suffolk 9 Approved accounts of the Association shall be available for
Small Business Association (ISSBA) inspection by members 21 days before the Annual General
Meeting.
2 The object of the Association is to provide a forum for the
mutual support of small businesses. 10 An Annual General Meeting of the Associations shall be
held in June each year when the following business shall
3 Any small business or any other organisation or person
be conducted:
with an interest in the development of small businesses
a) The presentation and, if accepted, the adoption of the
shall be eligible for membership, subject to the discretion
accounts for the previous financial year ended 31
of the Committee.
December.
b) The election of Committee Members.
4 The Management of the Association shall be entrusted to a
c) The Appointment of Auditors.
Committee of members elected at Annual General d) Such other competent business as has been
Meetings. The minimum number shall be seven and the communicated to the Secretary and included in the
maximum twelve with two members retiring each year who notice of the meeting.
may be re-elected at the discretion of the Committee.
11 An Extraordinary General Meeting may be convened at any
5 The Committee shall elect from its members a Chairman, time and shall be held within 21 days of a requisition by
Vice Chairman, Secretary, Treasurer and such other officers one tenth of currently paid-up members.
as they think fit. No members shall hold more than one
post; three members shall form a quorum; meetings to be
arranged by the Committee. Minutes of proceedings, not
12 At least 21 days before any General Meeting the Secretary
necessarily in full if commercially sensitive or confidential
shall send to every paid-up member a notice of the
discussions are taking place, will be made available to the
meeting stating the time and place of the meeting and the
membership, via the website.
business to be conducted.
6 The Committee shall have power as they think fit to fill
13 At all meetings of the Association each paid-up member
casual vacancies and to co-opt additional persons to the
shall have one vote. The quorum at any General Meeting
Committee. Any officer or co-opted person so appointed
shall be twenty members or 25% of the membership
shall hold office until the next Annual General Meeting.
whichever is the lower. If, within half an hour from the time
appointed for the holding of a general meeting a quorum is
not present, the meeting, if convened on the requisition of
7 Every member of the Association shall pay an annual members, shall be dissolved. In any other case it shall
subscription to be fixed at each AGM and payable on the stand adjourned to such time and place as the Chairman
anniversary of their joining date. Discounts may be made shall appoint, and if at such adjourned meeting a quorum
available to registered charities at the discretion of the is not present within half an hour from the time appointed
committee. If any member shall fail to pay their for the meeting, the members present shall be a quorum.
subscription within 60 days of their anniversary date, the At least seven days’ notice of any adjourned meeting shall
database administrator will send a notice to their last be sent to every paid-up member stating the time and
known address for the subscription to be paid within place of the Meeting appointed by the Chairman. The
fourteen days. If not so paid the committee may terminate holding Chairman shall chair each General Meeting or in
the membership without further notice to the member. his/her absence the Vice-Chairman or other appointed
Special rates may be levied in exceptional circumstances. Committee Member.
8 No money or property of the Association or any gain 14 The Committee shall have power to expel any member
arising from the carrying on of the Association shall be who shall offend against the Constitution of the Association
applied other than for the benefit of the Association as a or whose conduct, in the opinion of the Committee, render
whole or for some purpose chosen by resolution at a that member unfit. Before any member is expelled the
General Meeting. Members and Committee members shall Secretary shall give such member seven days notice to
be entitled to claim reimbursement of any reasonable attend a meeting with the Committee and inform the
expenses incurred on behalf of the Association. Cheques member of the complaint. No member shall be expelled
or payments or expenses to be authorised by at least two without having the opportunity to appear before the
people authorised by the committee. If, at any General Committee to answer the complaint. The member shall
Meeting, a Resolution for the dissolution of the Association only be expelled if it is the decision of the majority of the
is passed by a majority of the Members present, the expulsion committee and at least three members vote in
Committee shall immediately, or at such future date as is favour of such expulsion.
specified in the Resolution, proceed to realise the assets of
the Association. Any assets remaining after the satisfaction
of all debts and liabilities shall be transferred to a similar
organisation or charity of the Committee’s choice.
continued overleaf
5
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